This guide is all about backing up and restoring your Outlook Data. It describes various methods and explains which method is best to be used in which scenarios.
This guide provides several methods for how you can backup and restore your Outlook BCM data and how to migrate/transfer your BCM database to the same or a newer version of BCM located on a new computer. In addition, you’ll find instructions to perform a disaster recovery when all you have left is the mdf- and ldf-files.
For certain actions, Outlook holds a list of most recently used items (MRU lists) so you have quicker access to them. In some cases you might want to clear this MRU list.
For some actions, such as a backup process, Outlook needs to be closed. If these actions are performed in an automated way, you’ll need to close Outlook programmatically in advance. The script examples in this guide can either be ran as a standalone vbs-script, be scheduled or be part of a larger script such as logon or logoff scripts.
Command line switches can control Outlook start-up behavior for troubleshooting purposes and automation. This guide contains an overview of available command line switches per Outlook version and how they can be used.
See how you can configure Outlook with an Outlook.com (Hotmail), Gmail, Yahoo!, AOL or iCloud account. The account settings are given for each possible account type and clarified with screenshots.
Seeing messages being sent or are you getting sending errors without something in the Outbox? This could be a stuck Read Receipt and can be deleted via Microsoft’s free support tool MFCMAPI.
Learn how to quickly export your Outlook Notes to OneNote. This guide contains instructions how to use the the Print to OneNote feature to export your Notes. It also contains a macro which allows you to export in a more direct way via the me@onenote service.
If you are in IT support or just are interested to find out which files Outlook uses and where it stores its settings; this is the guide for you.
If your Outlook data is indexed by Windows Search, you’ll not only get lightening fast search results within Outlook but also outside of Outlook such as the search fields in Windows Explorer and the Start Menu. For this, many search operator and fields are available. This is a reference guide to these operators and fields and how to use them.
Outlook has many keyboard shortcuts which allows you to execute commands
without using your mouse. By using keyboard shortcuts, you can achieve repetitive tasks more quickly.
Learn how to show Outlook data on the Live Tiles in Windows 8. For instance, show your upcoming appointments on the new Start Screen or Lock Screen.
Outlook Anywhere allows you to connect to Exchange even from outside of the corporate network via so-called "Microsoft Exchange Proxy Settings". Here you’ll find options for slow and fast network connections but what does Outlook consider fast or slow and when does it actually matter? This guide takes a closer look at these questions and shows you how to control it.
Get your Desktop clean by removing the Outlook icon from you Desktop.
Deleted a message and even cleared you’re Deleted Items folder? See how you can still try to get your message back via this recovery method.
Make sure your colleagues only get the permissions you want them to have and delegate your mail properly for when you are out of the office.
Sign your own macros with SelfCert.exe so there is no more need to lower your security settings to get rid of VBA macro security prompts.
You probably already know the closed envelope, the open envelop, marked as forwarded, marked as replied and if you are in an Exchange organization the Out of Office icon probably looks familiar as well but do you know the rest? See the full overview of Outlook icons!
This guide contains various methods for end-users but also for Exchange administrators to get Outlook connected to Exchange via Autodiscover.
This guide provides a script which you can use to deploy mail profile account settings contained in a prf-file. This script can be used as a (Group Policy) logon script and also checks if the mail profile already exists or not.
Planning to downgrade to a previous version of Outlook or want to be able to open your pst-file in a previous version of Outlook? This guide provides solutions to various problems you may encounter when trying to downgrade Outlook or when you need to remain compatible with previous versions of Outlook.
Migrating from Outlook Express, Windows Mail or Windows Live Mail to Microsoft Office Outlook is a relatively easy process but there are a few things you should be aware of. In addition to mail, this guide will also discuss how you can migrate your contacts and calendar.
Planning to upgrade to Outlook 2010? This guide contains a lot of preparation and other information to ensure a smooth transition.
Planning to upgrade to Outlook 2013? This guide contains a lot of preparation and other information to ensure a smooth transition.
Planning to upgrade to Outlook 2016? This guide contains a lot of preparation and other information to ensure a smooth transition.
Macros are often used to achieve a goal in Outlook more quickly. However, the option to execute a macro isn’t always easily accessible. Learn how to create a button for your macro to make the macro even more productive.
Place all your favourite options on a Toolbar and sort them the way you want it for easy access.
Do you like the New Mail Desktop Alert but hate the fact that it only stays for up to 30 seconds or only for the Inbox folder? With a small modification, you can make it stay up to 50 days or make it display for when mail is being delivered to another folder as well.
Check or change the status of Cached Exchange Mode by changing a registry key.
If you don’t like the way Outlook looks like by default, you might want to find out how you can change the fonts types, sizes and colors in Outlook to suit your taste better.
There is no point denying it; Outlook 2013 is white, VERY white and for some, this can lead to problems. This guide goes through the available options of making the interface less white and also give it a more “classic” look and feel.
With the enhancements of the Navigation Pane also came quite a lot of options but not all of them are really easy to notice or to work with right from the start.
Make sure that when you click a hyperlink it gets opened in a new Internet Explorer window.
Outlook names your email account and mailbox folder set after your email address. This results in quite large display names which often get truncated and aren’t always meaningful or clutters the Outlook interface more than it should. Find out how you can change them into something shorter.
When you are in an Active Directory network environment you can set Outlook policies to enforce settings on your users. If you are a home user you might want to set policies on what your children can and cannot do in Outlook.
In an Exchange environment you might encounter that your automatic forward/reply rules and Out of Office Assistant aren’t working. They probably are working but are forwarded/replying to a message from the Internet. This is disabled as a secure default on the Exchange server. This article explains how Exchange Administrators can change this behaviour via the Exchange Management Console (EMC) or Exchange PowerShell commands (EMS).
When you’ve created a rule to directly delete the most obvious spam messages, rather than letting them go to the Junk E-mail folder, you might have noticed that this method isn’t always successful. With the VBA macro from this guide, you can execute all your anti-Junk E-mail rules against your Junk E-mail folder with a single click.
This guide contains a macro you can use to easily set or never forget to set categories on your outgoing messages. In addition it includes information about how to strip or leave the assigned categories for the recipient.
It doesn’t matter if you are sending real Christmas cards or electronic ones, Outlook can be useful to manage either. This guide includes some tips and references to help you prepare.
Organize your mail by color coding them automatically when a message arrives.
Already master the basics of color coding? Get even more organized by color coding based on specific message properties.
With this macro you can quickly find out how many items you have selected as unlike Windows Explorer, Outlook does not reveal this in the Status Bar.
Want to export your list of folder names to a file? This guide provides 2 methods to do that; via a VBScript file that can run outside of Outlook (quickest method) and by using a macro.
Don’t like the additional [Gmail] folder structure when you configure your Gmail mailbox as an IMAP account in Outlook? This guide contains instructions how to do so and how it will affect your Gmail experience.
Under certain circumstances, you might need to use MFCMAPI to hide, move or delete a folder. These usually involve Outlook’s default folders such as Inbox, Suggested Contacts, RSS Feeds or News Feed folder. As MFCMAPI is an advanced tool, this guide provides step-by-step instructions to safely perform these actions.
The LockViews macro allows you to easily set the LockUserChanges property of a view which is only accessible via code. Setting this property will protect your custom view against accidental changes or the need for you to recreate it when you want to make a one-time change.
Changing the location of the ost-file or pst-file of an Outlook.com or IMAP account is a bit more troublesome than moving a regular pst-file. Especially with a relatively small and expensive SSD drive, its default location might not be preferred. Learn how to move it either via a Registry value or by means of a Symbolic Link.
Outlook 2007 uses Word as the HTML rendering engine which could end up in a malformed display of the email message. Use a simple script to render the message in an Internet browser of your choice by a click of a button.
Do you get the error that your pst-file is missing or that it can’t be fixed by the Inbox Repair Tool? If your last backup is from months ago, the Previous Versions feature of Windows might be able to rescue your precious data without the need for an expensive recovery tool.
Need to change or reset the names of the default Outlook folders? Even though the “Rename Folder” option for these folders is disabled, you can still rename them in the following way.
Looking for a way to save a message directly as a pdf-file? The VBA macro from this guide adds this option to Outlook without the need to install anything besides also having Word 2007 or Word 2010 installed.
Do you only have the option to save an included picture or animation as a bmp-file?
If you are sending the same e-mails on a recurring basis like daily, weekly, monthly etc… to send for instance a reminder or an update report as attachment you may want to automate that. Outlook doesn’t natively have this feature but with some code or add-in it can be done.
There are many reasons why sending or receiving a message could fail. This guide provides solutions to solve your send/receive errors with Outlook.
This guide introduces several techniques which you can use to sort your email based on the account you have received it with. While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well.
Learn how you can add a column which display’s the sender’s email addresses to your message list view so you will not only see the sender’s name.
Sort your outgoing e-mails into folders without creating duplicates.
Keep your Mailbox clean and up to speed!
Using an Outlook.com account is a great alternative for your current POP3 or IMAP account if you want to sync your emails, contacts and calendar items with multiple devices such as your desktop, laptop, netbook, tablet or smartphone. It behaves a lot like a personal (hosted) Exchange or Office 365 account but for free. You can set it up with an @outlook.com address, your own domain but also with an address you already have from another provider like Gmail.
You can include special links to your signature which will allow the receiver of the message to directly add to or contact you via an Instant Messaging client such as Windows Live Messenger or Skype.
Adding a banner at the top of your message isn’t as easy as adding a signature at the bottom. This guide provides several approaches how to add a top banner with the available Outlook features but also includes a VBA macro solution to fully automate adding the banner to your outgoing emails in a non-intrusive way.
Workaround for adding sound and scrolling text to your messages after applying Windows XP SP2.
Making Birthday or Holiday cards? Find out how you can add sound or moving text or a video or…
The macro in this guide will let you reply in the HTML format as easy as pressing a “Reply in HTML” button. This reply will also directly include your HTML signature so there is no need to re-insert that afterwards.
Creating the signature you want with for example a company logo in it can be quite of a hassle. Learn both the basics and advanced examples on creating a signature in Outlook.
Editing the HTML source code has been made very easy in Outlook Express but not in Microsoft Office Outlook.
Learn how to send many personalized emails in one go by doing a mail merge.
Do you need to Send As or On Behalf Of another mailbox or distribution group more often than from your own mailbox address? This guide guide instructs how you can set a different default From address.
You can send your current Office document (Word, Excel or PowerPoint) directly as an attachment of a new email. You can also choose to send it as a pdf-file. However, in some cases it is convenient to send both which is cumbersome to do. With this macro, we create a button that automates this task and creates a new mail message with the current document attached in both its orignal format and as pdf-file.
This code has been written for Word and Outlook 2007 and Outlook 2010 and mimics the mail document in-line feature to allow you to use additional features in Outlook when sending a document in-line.
Are you in a corporate environment and want to control the signatures of the users or add a disclaimer to all outgoing emails? This guide discusses various Outlook and Exchange level solutions which you can use to standardize signatures and to use information stored in Active Directory to construct them.
Outlook offers several methods to work with message templates to be more productive in any situation. This guide discusses the various methods and some tips to get you started with.
When you create a new Contact Group (also known as a Distribution List), Outlook doesn’t offer you much flexibility when it comes to finding and selecting contacts via the “Add Members” dialog. This macro allows you to directly create or update a Contact Group from the selected contacts in your Contacts folder.
In Outlook, there is no direct way to find out how many members have been added to a Contact Group (also known as Distribution Lists in Outlook 2007 and previous). By using a macro, you can get the member count with a single click.
Easily export all the contact information that you need to Excel without needing to go through the Export wizard and mapping columns. This method also allows you to export more than just the standard columns.
Learn how to customize the Map It function for Contacts. With these tweaks you can change the mapping from Bing Maps to Goolge Maps or any other mapping service. You can also modify it to have it act like a route planner and get driving directions to the contact as well.
Contact Activities was one of the lesser known and used functionality of Outlook and has been removed in Outlook 2013. This guide shows you how to revive the feature with the use of a VBA macro.
What does you Contacts folder and Address Book look like? Do all names show up in the same format? Chances are they aren’t which will affect the sorting order and how fast you can find a contact in your Contacts folder or Address Book. The macro in this guide allows you to quickly quickly standardize the naming convention of all your Contacts to a format of your choice.
See how you can use use views to easily update general info for multiple contacts at once such as the Business Address for when a company relocates.
Are you troubleshooting an Offline Address Book issue? Knowing how the timings work in Outlook and Exchange and how to trigger a manual update and download of the OAB-files can help you solve it more quickly. Also, when a lot of user mutations take place, increasing the OAB update frequency makes sure that the OAB on the Outlook clients are quicker up-to-date.
This guide contains a macro with which you can use an exisiting appointment as a template to create a new appointment. You can configure which properties should be copied to this new appointment. The result similar to the feature of creating a new contact from the same company.
This guide contains a macro for creating a Map It function for Appointment and Meetings similar to the Map It function for Contacts. With this macro the Location field is used to get directions in your favorite on-line route planner.
Outlook itself doesn’t contain a Yearly Calendar Style to print your calendar but you can use the Calendar Printing Assistant for this instead. This guide provides instructions on how to print a yearly calendar with key dates such as Holidays and Birthdays and also contains exclusive templates to improve the printing output.
Even though Outlook has a field to record mileage for various items, aside from the Tasks item, it is nearly impossible to fill it out quickly. With this macro you can now quickly log and retrieve your mileage for a selected or opened Appointment/Meeting, Contact item or Task.
While Outlook is great at planning and registering all your activities, it is not that great when it comes to reporting about those activities. This guide contains several methods to create such reports.
There can be various reasons why you might need to move multiple appointments or meetings at once while maintaining their mutual offset such as a sudden change of schedule, a sync gone wrong, time zone changes or DST madness. The macro in this guide makes it more easy to change all these appointments or meetings at once.