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General

Backup and Restore

This guide is all about backing up and restoring your Outlook Data. It describes various methods and explains which method is best to be used in which scenarios.


Clear the Most Recently Used lists

For certain actions Outlook holds a list of recently used items so you have quicker access to them. In some case you want to clear this list.


Configure Live Hotmail, Gmail, Yahoo or AOL

See how you can configure Outlook with a Live Hotmail, Gmail, Yahoo! or AOL account.


Delete a stuck Read Receipt

Seeing messages being send without something in the Outbox? This could be a stuck read receipt.


Files and Settings guide for Outlook

If you are in IT support or just are interested to find out which files Outlook uses and where it stores its settings; this is the guide for you.


How to use command line switches

Command line switches can control Outlook start-up behavior.


Remove the Outlook icon from your desktop

Get your Desktop clean by removing the Outlook icon from you Desktop.


Restore Deleted Items from an Outlook PST-file

Deleted a message and even cleared you’re Deleted Items folder? See how you can still try to get your message back via this recovery method.


Setting Permissions on a Mailbox

Make sure your colleagues only get the permissions you want them to have and delegate your mail properly for when you are out of the office.


Signing your own macros with SelfCert.exe

Sign your own macros with SelfCert.exe so there is no more need to lower your security settings.


What Do The Icons Mean?

You probably already know the closed envelope, the open envelop, marked as forwarded, marked as replied and if you are in an Exchange organization the Out of Office icon probably looks familiar as well but do you know the rest? See the full overview of Outlook icons!


Installing

Migrate from Outlook Express or Windows (Live) Mail to Outlook

Migrating from Outlook Express, Windows Mail or Windows Live Mail to Microsoft Office Outlook is a relatively easy process but there are a few thing you should be aware of. In addition to mail, this guide will also discuss how you can migrate your contacts and calendar.


Outlook 2003: Reverting back to /Being compatible with a previous version of Microsoft Office Outlook

Planning to downgrade to a previous version of Outlook or want to be able to open your pst-file in a previous version of Outlook?


Upgrading to Outlook 2010

Planning to upgrade to Outlook 2010? This guide contains a lot of preparation and other information to ensure a smooth transition.


Configuring

Create a button for a macro

Macros are often used to achieve a goal in Outlook more quickly. However, the option to execute a macro isn’t always easily accessible. Learn how to create a button for your macro to make the macro even more productive.


Create your own fully customized Toolbar

Place all your favourite options on a Toolbar and sort them the way you want it for easy access.


Creating a permanent New Mail Desktop Alert

Like the New Mail Alert but hate the fact that it only stay for up to 30 seconds? With a small modification you can make it stay up to 50 days!


Enabling/Disabling Cached Exchange Mode through the Registry

Check or change the status of Cached Exchange Mode by changing a registry key.


Fonts, sizes and color settings of the Outlook interface

If you don’t like the way Outlook looks like by default, you might want to find out how you can change the fonts types, sizes and colors in Outlook to suit your taste better.


Navigation Pane Tips & Tricks

With the enhancements of the Navigation Pane also came quite a lot of options but not all of them are really easy to notice or to work with right from the start.


Open link from Outlook in new window

Make sure that when you click a hyperlink it gets opened in a new Internet Explorer window.


Setting Outlook Group Policies

When you are in an Active Directory network environment you can set Outlook policies to enforce settings on your users. If you are a home user you might want to set policies on what your children can and cannot do in Outlook.


E-mail Management

Allow Automatic Forwarding/Replying to the Internet

In an Exchange environment you might encounter that your automatic forward/reply rules and Out of Office Assistant aren’t working. They probably are working but are forwarded/replying to a message from the Internet. This is disabled as a secure default on the Exchange server. This article explains how Exchange Administrators can change this behaviour.


Christmas Time!

It doesn’t matter if you are sending real Christmas cards or electronic ones, Outlook can be useful to manage either. This guide includes some tips and references to help you prepare.


Color Code Your E-mails

Organize your mail by color coding them automatically when a message arrives.


Color Code Your E-mails Advanced

Already master the basics of color coding? Get even more organized by color coding based on specific message properties.


Open Message in Internet Browser

Outlook 2007 uses Word as the HTML rendering engine which could end up in a malformed display of the email message. Use a simple script to render the message in an Internet browser of your choice by a click of a button.


Save Embedded Pictures in Their Original Format

Do you only have the option to save an included picture or animation as a bmp-file?


Schedule a Recurring E-mail

If you are sending the same e-mails on a recurring basis like daily, weekly, monthly etc… to send for instance a reminder or an update report as attachment you may want to automate that. Outlook doesn’t natively have this feature but with some code or add-in it can be done.


Separate mail coming from multiple POP3 accounts

While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well.


Show sender’s e-mail address as a column in message view

Learn how you can add a column which display’s the sender’s email addresses to your message list view so you will not only see the sender’s name.


Sorting Outgoing E-mails

Sort your outgoing e-mails into folders without creating duplicates.


Tips For Cleaning Up Your Mailbox

Keep your Mailbox clean and up to speed!


E-mail Composing

Adding Sound and Scrolling Text (workaround)

Workaround for adding sound and scrolling text to your messages after applying Windows XP SP2.


Adding Sound to Your E-mail

Making Birthday or Holiday cards? Find out how you can add sound or moving text or a video or…


Creating Signatures

Creating the signature you want with for example a company logo in it can be quite of a hassle. Learn both the basics and advanced examples on creating a signature in Outlook.


Edit the HTML Source Code while composing a Message

Editing the HTML source code has been made very easy in Outlook Express but not in Microsoft Office Outlook.


Mail Merge

Learn how to send many personalized emails in one go by doing a mail merge.


Send as PDF with original

You can send your current Office document (Word, Excel or PowerPoint) directly as an attachment of a new email. You can also choose to send it as a pdf-file. However, in some cases it is convenient to send both which is cumbersome to do. With this macro, we create a button that automates this task and creates a new mail message with the current document attached in both its orignal format and as pdf-file.


Send Word Document As Email

This code has been written for Word and Outlook 2007 and mimics the mail document in-line feature to allow you to use additional features in Outlook when sending a document in-line.


Setting up a Corporate Signature

Are you in a corporate environment and want to control the signatures of the users or add a disclaimer to all outgoing emails? This guide discusses various Outlook and Exchange level solutions which you can use to standardize signatures and to use information stored in Active Directory to construct them.


Working with message templates

Outlook offers several methods to work with message templates to be more productive in any situation. This guide discusses the various methods and some tips to get you started with.


Contacts

Export Contacts to Excel

Easily export all the contact information that you need to Excel without needing to go through the Export wizard and mapping columns. This method also allows you to export more than just the standard columns.


Map It customizations and driving directions

Learn how to customize the Map It function for Contacts. With these tweaks you can change the mapping from Bing Maps to Goolge Maps or any other mapping service. You can also modify it to have it act like a route planner and get driving directions to the contact as well.


Update general info for multiple contacts

Use views to easily update general info for multiple contacts like the Business Address for when a company relocates.


Calendar

Driving directions for meeting locations

This guide contains a macro for creating a Map It function for Appointment and Meetings similar to the Map It function for Contacts. With this macro the Location field is used to get directions in your favorite on-line route planner.



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