Navigation Pane Tips & Tricks

Toggle the Navigation Pane

With ALT+F1 you can enable/disable the Navigation Pane

Easily switch between the various Navigation Panes;

  • CTRL+1    Mail Navigation
  • CTRL+2    Calendar Navigation
  • CTRL+3    Contacts Navigation
  • CTRL+4    Tasks Navigation
  • CTRL+5    Notes Navigation
  • CTRL+6    Folder List Navigation
  • CTRL+7    Shortcuts Navigation
  • CTRL+8    Journal Navigation

Add Shortcuts to the Shortcuts Navigation

You can build your own custom menu in the Shortcuts Navigation. It can consist of anything like shortcuts to Outlook folders, Explorer Folder, files and applications and can be organized in expandable/collapsible groups.

  • For an Outlook folder; click Add new Shortcut
  • For an Explorer folder or file; drag & drop the folder or file on the group name from an Explorer window

Change the startup folder

You can configure the startup folder by going to Tools-> Options-> tab Other-> button Advanced E-mail Options… You can even choose a Search Folder.

Start in E-mail, Folder List or Shortcuts Navigation

Close Outlook in the Navigation you prefer and it will start in that Navigation again. For the Shortcuts Navigation make sure your configured startup folder is available in the Shortcuts Navigation.

Add an Exchange Mailbox (when connected to an Exchange server of course)

Right click the root of your Exchange Mailbox-> Properties-> button Advanced…-> tab Advanced

Add Favorite Folders

You can add mail and search folders to your Favorite Folders lists in the Mail Navigation by right clicking a folder and choose Add to Favorite Folders or drag & drop the folder into the Favorite Folders box. To remove a folder right click the folder in either the Favorite Folders box or in the folder list and choose Remove From Favorite Folders…
Note: The Favorite Folders box cannot be removed not even when you remove all shortcuts from the pane.

Reset the Navigation Pane

To reset the Navigation Pane and to undo all customizations start Outlook by (check your path to outlook.exe);
Start-> Run; "C:\Program Files\Office 11\Outlook.exe" /resetnavpane

Location of the Navigation Pane settings

Navigation Pane settings are stored here;
C:\Documents and Settings\%username%\Application Data\Microsoft\Outlook\<profilename>.xml
You can backup and restore this file if you want to when Outlook is closed.

Add additional Calendar, Contacts, Tasks, Notes and Journal folders to the Navigation Pane

  • All Calendar, Contacts, Tasks, Notes and Journal folders that are available in the Folder List Navigation (with exception of the Public Folders) will be shown in the My … box in the corresponding Navigation Pane.
  • All other folders that you have accessed through File-> Open-> Other User’s Folder… will be shown in the Other … box in the corresponding Navigation
  • To add a Calendar, Contacts, Tasks, Notes or Journal Public Folder to the corresponding Navigation right click that folder and choose Add to Favorites… If it still doesn’t show; right click the folder from within Favorites and choose Add to Other …

Show Multiple Calendars

To show multiple calendars side-by-side you can select the Calendars in the Calendar Navigation. The name of the Calendar will show above the view of the calendar and calendars will be marked with different colors.

Show Views to the Navigation Pane

View-> Arrange By-> Show Views in Navigation Pane

View Monthly Calendars in the Calendar Navigation

When you disable the TaskPad (View-> TaskPad) when in the Calendar Navigation the monthly calendars will show up in the Navigation Pane instead of above the TaskPad.