Reply and keep original attachments

Reply with Attachments buttonWhen you reply to an email in Outlook, the original emails are not included. This is because it is assumed that the original sender still has access to the original attachments.

There are however various valid scenarios in which it makes sense to keep the attachments. A common request for this is for longer mail threads where Reply All is being used and where new people are being added.

Although there are various workarounds available, having this option integrated in Outlook is more efficient.

Continue reading: Reply and keep original attachments


Sperry Software
Use "BH93RF24" to get a discount when ordering!

Outlook 2016 / 2019 / 365 Update for June 2021

News

A new rollup update has been made available for all Click-to-Run installations of Outlook 2016, Outlook 2019 and Outlook as part of a Microsoft 365 subscription.

It contains 5 security updates for Access (1), Excel (1), Outlook (1), and Office (2).

The details about the Outlook vulnerability;

  • CVE-2021-31949: Microsoft Outlook Remote Code Execution Vulnerability.
    • This vulnerability is currently not publicly disclosed nor exploited.
    • The Preview Pane is not an attack vector.
    • The Exploitability Assessment is rated: Exploitation Less Likely.

In addition, it contains 2 documented non-security fixes for Outlook Current Version 2103, 11 fixes for Monthly Enterprise Version 2104, and 6 fixes for Semi-Annual (Preview) Version 2102. Most notable fixes are;

  • Version 2105
    We fixed an issue that may cause Outlook to close unexpectedly when interacting with Mail or Calendar Views.
  • Version 2105
    We fixed an issue that caused users to experience an unexpected close when removing folders from an archive store.
  • Version 2104
    We fixed an issue that caused some users of the calendar sharing improvements feature to experience issues with interacting with their calendar in the navigation pane.
  • Version 2104
    We fixed an issue that could cause users to see the message that they are composing losing the UI focus.
  • Version 2104 and 2102
    We added a registry key that disables the new Room Finder experience (the same experience as in Outlook for Web) and enables the legacy Room Finder with Suggested Times.
    • Key: HKCU\SOFTWARE\Microsoft\Office\16.0\Outlook\Options\Calendar
    • Value name: ShowLegacyRoomFinder
    • Value type: REG_DWORD
    • Value
      • 0 (Default)
        New Room Finder UI
      • 1
        Legacy Room Finder UI
  • Version 2102
    Fixed an issue where end users and administrators were unable to turn on Cloud Settings.

Based on your release channel, you’ll be updated to the following version;

  • Microsoft 365 Apps, Outlook 2016 Retail, Outlook 2019 Retail
    Version 2105 (Build 14026.20270)
  • Monthly Enterprise
    Version 2104 (Build 13929.20408)
    Version 2103 (Build 13901.20554)
  • Semi-Annual Enterprise (Preview)
    Version 2102 (Build 13801.20738)
  • Semi-Annual Enterprise
    Version 2008 (Build 13127.21668)
    Version 2002 (Build 12527.21952) 
  • Outlook 2019 Volume License
    Version 1808 (Build 10375.20036)

Note: Depending on your installation type, this update can be installed via the Update Now button in Outlook itself or the Microsoft Store. This update does not apply to msi-based installations of Office 2016.


Outlook 2016 (MSI) Security Update for June 2021

News

A Security Update has been released for Outlook 2016. It resolves the following vulnerability;

  • CVE-2021-31949: Microsoft Outlook Remote Code Execution Vulnerability.
    • This vulnerability is currently not publicly disclosed nor exploited.
    • The Preview Pane is not an attack vector.
    • The Exploitability Assessment is rated: Exploitation Less Likely.

This update contains 1 additional improvement;

  • This security update allows the Global Policy Object (GPO) for setting the default signing hash algorithm in Secure/Multipurpose Internet Mail Extensions (S/MIME) to apply to existing security profiles.

View: Download information for KB5001942

Note: This update can be installed via Microsoft Update and updates Outlook to version 16.0.5173.1000. This update does not apply to Perpetual (Retail) and Microsoft 365 based installations of Office 2016.


Outlook 2013 Security Update for June 2021

News

A Security Update has been released for Outlook 2013. It resolves the following vulnerability;

  • CVE-2021-31949: Microsoft Outlook Remote Code Execution Vulnerability.
    • This vulnerability is currently not publicly disclosed nor exploited.
    • The Preview Pane is not an attack vector.
    • The Exploitability Assessment is rated: Exploitation Less Likely.

View: Download information for KB5001934

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 2013 Click-To-Run and updates Outlook to version 15.0.5353.1000.


Outlook for Microsoft 365 Apps Feature Update for May 2021

News

Microsoft released the April feature update of Outlook for Microsoft 365 Apps in the Current Channel (previously known as the Office 365 Monthly Channel).

There are no new features for Outlook this month but there are 4 highlighted fixes and an additional one was fixed with an in-between release last week.

  • We fixed an issue that caused some instructions for the “Shorten Meetings” feature to be disabled through screen reader technologies.
  • We fixed an issue that caused some users to experience Outlook closing unexpectedly when loading person cards.
  • We fixed an issue that caused the feedback option to be disabled for users of the Office Perpetual 2021 preview.
  • We added a registry key that disables the new Room Finder experience (the same experience as in Outlook for Web) and enables the legacy Room Finder with Suggested Times.
    • Key: HKCU\SOFTWARE\Microsoft\Office\16.0\Outlook\Options\Calendar
    • Value name: ShowLegacyRoomFinder
    • Value type: REG_DWORD
    • Value
      • 0 (Default)
        New Room Finder UI
      • 1
        Legacy Room Finder UI
  • We fixed an issue that caused the people picker in Outlook to expand upwards rather than downwards for users with a perpetual license.

Note: Depending on your installation type, this update can be installed via the Update Now button in Outlook or the Microsoft Store and updates Outlook to: Version 2105 (Build 14026.20246).


Exchange 2019, 2016 and 2013 Security Updates for May 2021

News

Security updates have been released for Exchange 2013, Exchange 2016 and Exchange 2019.

The updates fixes the following Remote Code Execution Vulnerabilities;

Only CVE-2021-31207 is currently publicly disclosed but none of the them are exploited. The Exploitability Assessment is rated: Exploitation Less Likely.

View: Exchange Blog: Released: May 2021 Exchange Server Security Updates
View: Description of the security update for Microsoft Exchange Server 2019, 2016, and 2013: April 13, 2021 (KB5001779)

Download: Security Update for Exchange 2019 CU8 and CU9
Download: Security Update for Exchange 2016 CU19 and CU20
Download: Security Update for Exchange 2013 CU23


Outlook 2010 Security Update for April 2021

News

A Security Update has been released for Outlook 2010. It resolves the following vulnerability;

  • CVE-2021-28452: Microsoft Outlook Memory Corruption Vulnerability.
    • This vulnerability is currently not publicly disclosed nor exploited.
    • The Preview Pane is not an attack vector.
    • The Exploitability Assessment is rated: Exploitation Less Likely.

Important!
This is an extra Security Update for Outlook 2010 as it has already reached the end date for Extended Support. It is highly recommended to update to a later version of Outlook or an alternative mail client as soon as possible.

View: Download information for KB4493185

Note: This update can be installed via Microsoft Update and updates Outlook to version 14.0.7268.5000.


Exchange 2019 CU9 and Exchange 2016 CU20

News

Cumulative Update 9 for Exchange 2019 is now available as well as Cumulative Update 20 for Exchange 2016.

They both contain the same 12 documented new fixes or improvements, as well as all previously released fixes and security updates for their respective Exchange version and the latest DST updates. The CU for Exchange 2019 contains 3 additional fixes which did not apply to Exchange 2016.

Notable improvements, changes and fixes are;

  • Includes the security updates to mitigate the zero-day vulnerabilities (HAFNIUM) which were released earlier this month.
  • KB5001184 EAC has no option to select the correct tenant for an Office 365 mailbox.
  • KB5001188 Incorrect MRM properties stamped on mail item delivery when sending to multiple mailboxes on the same database.
  • KB5001192 Microsoft Teams fails to show calendar due to Autodiscover v2 isn’t site aware.
  • KB5001195 UPN specified when creating mailbox is overwritten automatically causing login failures.
  • KB4583558 PDF preview function in OWA leads to download action unexpectedly.
  • KB5001181 Certain search scenario can’t return expected result in Outlook online mode in Exchange Server 2019.
  • 5000631 Event IDs 1003, 1309 and 4999 are logged after installing Exchange Server 2019 CU8.

This release includes no new updates to the Active Directory Schema for Exchange 2019 and Exchange 2016.
The next planned quarterly update is in June 2021. That will be the last planned CU for Exchange 2016.

Exchange 2019: CU9 KB4602570VLSC Download
Exchange 2016: CU20 KB4602569DownloadUM Language Pack
View: Blog post of the Exchange Team about CU9 for Exchange Server 2019 and CU 20 for Exchange 2016.


Check sending account address before sending email

Select Sending Account buttonNowadays, it is quite likely that you have multiple email accounts configured in Outlook.

Especially when working from home, you don’t want to end up sending your business emails via your private account or vice versa.

Also, when you have access to a Shared Mailbox or are a delegate for the mailbox of a colleague, you could find yourself inadvertently send from these mailboxes or forget to select it when needed.

By adding this simple VBA macro to Outlook, you can prevent sending emails from the wrong email address.

Continue reading: Check sending account address before sending email


Add Teams, Skype, Zoom and other chat, call or meet now links to your signature

Chat & Meet in SignatureCommon signatures include a greeting, your name, your company name and possibly a website address and a phone number.

Since nowadays people contact each other a lot more via online meeting tools such as Teams, Skype and Zoom, you can also add special links which will allow the receiver to directly contact you via one of those methods as well.

With the use of recognizable icons, you can easily include these references without making your signature look huge.

This guide starts off with an example of a signature which is small but contains several instant communication links as well. After that, an overview is given of the instant communication links that can be used with commonly used IM and video conferencing clients.

Continue reading: Add Teams, Skype, Zoom and other chat, call or meet now links to your signature


Edit the HTML source code while composing a message in Outlook

Edit HTML Code buttonWhen composing a message in the HTML format in Outlook, the HTML code is automatically generated by the WordHTML engine. Unfortunately, Outlook does not provide a direct way of editing this generated HTML code.

With the EditHTML macro from this guide you can edit or completely replace the HTML of a message you are composing. This makes it much easier to make specific modifications or use the HTML code that you’ve created in another HTML editor.

This way you can make sure that your carefully created design, like for a newsletter, isn’t being modified again by WordHTML and remains compatible with other mail clients.

Continue reading: Edit the HTML source code while composing a message in Outlook


Schedule a recurring email with Outlook and PowerShell

Recurring Email buttonDo you need to send the same emails on a recurring basis like daily, weekly or monthly? Sending out reminders, forwarding reports or the latest offers and prices can be a tedious task.

Outlook doesn’t natively have this feature but with some PowerShell code or add-in, it can be done quite easily .

The PowerShell code in this guide allows you to send an email template, that you’ve created in Outlook. Optionally, it can look for a specific file to attach at the moment of sending to make sure you are always sending the latest version of the file. This guide contains step-by-step instructions to fully automate this process via the Windows Task Scheduler.

Scripts aren’t your thing? We’ve got you covered with some recommended 3rd party add-ins that can bring this functionality to Outlook as well.

Continue reading: Schedule a recurring email with Outlook and PowerShell


S/MIME support for Outlook on the Web (OWA) in Google Chrome or Microsoft Edge

S/MIME buttonS/MIME support for Outlook on the Web (OWA) used to be only available in Internet Explorer but it is now also possible to add this to Google Chrome and the new Microsoft Edge browser.

However, adding the required extension isn’t (currently) possible via the traditional means of using the Chrome Web Store or the Microsoft Edge Addons page.

This guide explains how you can manually install or deploy the Microsoft S/MIME Control for Outlook on the web.

Continue reading: S/MIME support for Outlook on the Web (OWA) in Google Chrome or Microsoft Edge


Executing PowerShell Scripts FAQ and Tips & Tricks

PowerShell Script buttonThere are several guides containing PowerShell scripts on HowTo-Outlook.com. PowerShell is a powerful scripting language which can be used by many applications including Outlook and Exchange. For end-user usage, it can be seen as the successor of vbs and batch scripts.

PowerShell scripts are easy to use but there are a couple of things to be aware of, especially when it is the first time you use such scripts.

This guide contains frequently asked questions regarding the use of PowerShell scripts and some additional tips and tricks to get you started.

Continue reading: Executing PowerShell Scripts FAQ and Tips & Tricks


Exchange 2013 CU23

News

Cumulative Update 23 for Exchange 2013 is now available. It contains 1 documented security update and 1 additional documented new fix or improvement, as well as all previously released fixes and security updates for Exchange 2013 and the latest DST updates. Note that mainstream support for Exchange 2013 has ended in April 2018.

  • KB4502131: “TLS negotiation failed with error UnknownCredentials” error after updating TLSCertificateName on Office 365 send connector in Exchange Server 2013 hybrid environment
  • KB4503028 which discusses ADV190018: Microsoft Exchange Server Defense in Depth Update. This update was released separately for CU22 as well.

This release includes no new updates to the Active Directory Schema.

Download: Cumulative Update 23 for Exchange Server 2013 (KB4489622)
Download: Exchange Server 2013 CU23 UM Language Packs
View: Description of Cumulative Update 23 for Exchange Server 2013
View: Blog post of the Exchange Team about CU23 for Exchange Server 2013


Importing eml-files into Outlook

Import EML buttonIf you’ve ever used Outlook Express, Windows (Live) Mail, Thunderbird, Lotus/IBM Notes or basically any mail client other then Outlook, chances are that you have some eml-files stored somewhere as well.

While Outlook does support opening eml-files, it doesn’t offer a way to import them into Outlook.

This guides contains instructions and 2 scripts to import eml-files into an Outlook folder of your choice.

Continue reading: Importing eml-files into Outlook


Autodiscover: Some quick methods to get it working

Autodiscover.xml buttonThe Autodiscover service is a required service for Outlook-Exchange connectivity since Outlook 2007 and Exchange 2007 but for whatever reason, in some Exchange environments this still hasn’t been implemented correctly.

In some part, this was due to the fact that you could still get basic Outlook-Exchange connectivity by using some legacy Exchange 2003 RPC over HTTP dialog in Outlook. This (unsupported) method now no longer works in Outlook 2016, Outlook 2019 and Outlook for Office 365 due to the removal of this legacy dialog since Outlook doesn’t support Exchange 2003 anymore since Outlook 2013.

Unfortunately, this leaves up-to-date Outlook users disconnected when Autodiscover hasn’t been provisioned correctly by your company.

This guide contains some reasonably quick and easy and some less elegant methods for end-users but also for Exchange administrators to get your Outlook connected to Exchange again. All discussed solutions are fully supported configurations by Microsoft and do not require any changes to Exchange or the need for a new SSL Certificate.

Continue reading: Autodiscover: Some quick methods to get it working


Windows 10 (21H1 / May 2021 Update or earlier) and Outlook

Windows 10 buttonThinking about upgrading your computer to Windows 10 or are you using Outlook on a Windows 10 computer already and are being offered a major Windows 10 update?

What should you be aware of when you heavily rely on Outlook?

The upgrade process from Windows 7 and Windows 8 is actually quite streamlined and trouble free for most configurations. Things are even easier when applying a major update to Windows 10. However, for either upgrade, there are still a couple of attention points before you start.

This guide contains not only upgrade preparation and troubleshooting steps but also various tips about the changes that you could encounter involving Outlook after upgrading to Windows 10.

Continue reading: Windows 10 (21H1 / May 2021 Update or earlier) and Outlook


Outlook can’t connect to Gmail: Password incorrect

Gmail buttonWhen configuring your Gmail account in Outlook (or other mail clients such as Thunderbird and Mail apps on (older) smartphones), you may run into continuous password prompts or sync errors.

This is because Google has turned off Basic Authentication by default for all new accounts and accounts which haven’t synced within the last 30 days and only lets you authenticate via the OAuth 2.0 standard.

As a result, you’ll get Send/Receive errors (0x800CCC0E) and could get prompted for your Gmail password again in Outlook and the login could fail even when you supply the correct password.

Continue reading: Outlook can’t connect to Gmail: Password incorrect


Outlook 2016 / 2019 / 365 Update for May 2021

News

A new rollup update has been made available for all Click-to-Run installations of Outlook 2016, Outlook 2019 and Outlook as part of a Microsoft 365 subscription.

It contains 8 security updates for Access (1), Excel (5), Word (1) and Office (1).

In addition, it contains 1 documented non-security fix for Outlook Current Version 2104, 1 new feature and 10 fixes for Monthly Enterprise Version 2103, 1 fix for Monthly Enterprise Version 2102, 1 fix for Semi-Annual (Preview) Version 2102 and 1 fix for Semi-Annual Version 2008. Most notable fixes are;

  • Version 2104
    We fixed an issue that caused some users of the calendar sharing improvements feature to experience issues with interacting with their calendar in the navigation pane.
  • Version 2103
    We fixed an issue that caused delegates to appear as the organizer of meetings created on newly added calendars. Meetings in this state did not appear on the principal’s calendar.
  • Version 2103
    We fixed an issue that caused users to see more signatures than expected. 
  • Version 2102
    This enables end users to configure Outlook to add an online meeting to every meeting they create.
  • Version 2008
    We fixed an issue that caused mails to be sent as digitally signed after the user unchecked that option.

The new feature in Monthly Enterprise Version 2103 is;

  • Break the language barrier with a built-in translator
    Add-ins for translation aren’t required anymore! You can now use the Intelligent Translator in Outlook. When you receive a message in another language, a prompt will appear on top of the message asking if you’d like Outlook to translate it to your default language. You can also right-click to translate specific words, phrases, or the whole message.

Based on your release channel, you’ll be updated to the following version;

  • Microsoft 365 Apps, Outlook 2016 Retail, Outlook 2019 Retail
    Version 2104 (Build 13929.20372)
  • Monthly Enterprise
    Version 2103 (Build 13901.20516)
    Version 2102 (Build 13801.20638)
  • Semi-Annual Enterprise (Preview)
    Version 2102 (Build 13801.20638)
  • Semi-Annual Enterprise
    Version 2008 (Build 13127.21624)
    Version 2002 (Build 12527.21912) 
  • Outlook 2019 Volume License
    Version 1808 (Build 10374.20040)

Note: Depending on your installation type, this update can be installed via the Update Now button in Outlook itself or the Microsoft Store. This update does not apply to msi-based installations of Office 2016.


Outlook 2016 (MSI) Update for May 2021

News

A Rollup Update has been released for Outlook 2016. This is a non-security update which contains the following documented fixes.

  • Fixes an issue that causes smart card authentication users to receive repeated authentication prompts from Outlook when disabling TLS 1.0.
  • Fixes an issue that causes the group policy for the “End appointments and meeting early” calendar option to no longer work.

View: Download information for KB5001921

Note: This update can be installed via Microsoft Update and updates Outlook to version 16.0.5161.1000. This update does not apply to Perpetual (Retail) and Microsoft 365 based installations of Office 2016.


Outlook for Microsoft 365 Apps Feature Update for April 2021

News

Microsoft released the April feature update of Outlook for Microsoft 365 Apps in the Current Channel (previously known as the Office 365 Monthly Channel).

There are no new features for Outlook this month but there are 6 highlighted fixes.

  • We fixed an issue that caused users to experience Outlook closing unexpectedly when searching.
  • We fixed an issue that caused users to see signatures disappear unexpectedly.
  • We fixed an issue that could cause users to see the message that they are composing losing the UI focus.
  • We fixed an issue that caused Outlook to override the Focused Inbox preferences configured in OWA.
  • We fixed an issue that caused users of roaming settings to experience no response.
  • We fixed an issue that caused name resolution to fail when sending on behalf of another user and resolving against an address book that is not the Global Address List.

Note: Depending on your installation type, this update can be installed via the Update Now button in Outlook or the Microsoft Store and updates Outlook to: Version 2104 (Build 13929.20296).


Outlook 2016 / 2019 / 365 Update for April 2021

News

A new rollup update has been made available for all Click-to-Run installations of Outlook 2016, Outlook 2019 and Outlook as part of a Microsoft 365 subscription.

It contains 6 security updates for Excel (3), Outlook (1), Word (1) and Office (1).

The details about the Outlook vulnerability;

CVE-2021-28452: Microsoft Outlook Memory Corruption Vulnerability.

  • This vulnerability is currently not publicly disclosed nor exploited.
  • The Preview Pane is not an attack vector.
  • The Exploitability Assessment is rated: Exploitation Less Likely.

In addition, it contains 3 documented non-security fixes for Outlook Current Version 2103, 4 new features and 8 fixes for Monthly Enterprise Version 2102, and 3 fixes for Semi-Annual (Preview) Version 2102 and 2 fixes for Semi-Annual Version 2008. Most notable fixes are;

  • Version 2103
    We fixed an issue that cause users to erroneously see a “This may take a while” message when adding a calendar.
  • Version 2103
    We fixed an issue that caused delegates to appear as the organizer of meetings created on newly added calendars. Meetings in this state did not appear on the principal’s calendar.
  • Version 2102
    We fixed an issue that caused Outlook to crash when idle.
  • Version 2102
    We fixed an issue that caused users to see more signatures than expected.
  • Version 2008
    We fixed an issue that caused users that have Shared or Delegated Mailboxes with large hierarchies in their profile to encounter hangs.

New features in Monthly Enterprise Version 2102 are;

  • Focused Inbox settings remain the same across devices
    Your Focused Inbox preferences are now stored in the cloud. Enjoy the same experience when you use Outlook for Windows on any computer and Outlook on the web.
  • Your Outlook settings in the cloud
    Choose your Outlook for Windows settings like Automatic Replies, Focused Inbox, and Privacy, and get to them on any PC.
  • Pick where to search
    The new search scope drop down allows you to more easily modify your search and switch between Current Folder and Current Mailbox. Thank you to everyone in Coming Soon who provided feedback on the new Search at Top experience. This design and update came out of that feedback!
  • Draft messages with your voice
    Use the new dictation toolbar, voice commands, auto-punctuation, and more to compose messages.

Based on your release channel, you’ll be updated to the following version;

  • Microsoft 365 Apps, Outlook 2016 Retail, Outlook 2019 Retail
    Version 2103 (Build 13901.20400)
  • Monthly Enterprise
    Version 2102 (Build 13801.20506)
    Version 2101 (Build 13628.20664)
  • Semi-Annual Enterprise (Preview)
    Version 2102 (Build 13801.20506)
  • Semi-Annual Enterprise
    Version 2008 (Build 13127.21506)
    Version 2002 (Build 12527.21814) 
  • Outlook 2019 Volume License
    Version 1808 (Build 10373.20050)

Note: Depending on your installation type, this update can be installed via the Update Now button in Outlook itself or the Microsoft Store. This update does not apply to msi-based installations of Office 2016.