The Conditional Formatting feature in Outlook allows you to get organized by automatically color coding your Emails, Calendar items, Contacts and Tasks without the need to apply a Color Category to it or move them to different folders.
The color coding isn’t just intended to emphasize certain emails but it can also be used to deemphasize certain emails such as newsletters or emails you are only a CC or BCC recipient of.
You may actually already know Conditional Formatting without realizing it as it is for instance also being used to:
- Show unread emails in a blue and bold font.
- Show expired emails and completed tasks in a grey and strikethrough font.
- Show overdue emails and tasks in a red font.
The “Conditional Formatting” feature may look complex at first but creating color coding rules is actually fairly easy and quite powerful when used the right way.
This guide will help you on your way to get yourself familiar with the Conditional Formatting options with 8 color coding examples which might be useful to you as well.
Conditional Formatting usage in the Message List.