Outlook 2016 Update for May 2018

News

A Rollup Update has been released for Outlook 2016. This is a non-security update which contains 11 documented improvements and fixes.

Most notable fixes in this update;

  • Fixes for rendering issues with the Microsoft Dynamics 365 for Microsoft Outlook add-in and “Waiting for a page to be retrieved from a CRM server…” displays.
  • The Outlook client may create duplicate folders for some special folders that are already in the server mailbox.
  • This update enables “Advanced Encryption Standard” (AES) algorithm with a 256-bit key length as a supported scheme when Outlook has enabled “Federal Information Processing Standards (FIPS)” Mode.

Office 365 subscribers also got the following new features;

  • Listen to your emails
    Outlook can read your email aloud, highlighting text as it’s read.
    File-> Ease of Access-> Show Read Aloud
  • Never miss a reminder
    Set reminders to pop up over windows you’re working in. Otherwise, Outlook will blink in the taskbar to get your attention.
    File-> Options-> Advanced-> Reminders-> Show reminders on top of other windows
  • Mark deleted items as read
    You can now set any message that you delete as read.
    File-> Options-> Mail-> Other-> Mark messages as read when deleted
  • Encrypt option
    Office 365 Message Encryption users can encrypt a message and send it to anyone, inside or outside their organization.
    While composing a message: tab Options-> Permission

View: Download information for KB4018372

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365 and updates Outlook to version 16.0.4690.1000 (msi-based installation) or version 1804 build 9226.2114 (Office 365 based installation).


 


Outlook 2013 Update for May 2018

News

A Rollup Update has been released for Outlook 2013. This is a non-security update which contains 5 documented improvements and fixes.

Most notable fixes in this update;

  • Fixes for rendering issues with the Microsoft Dynamics 365 for Microsoft Outlook add-in and “Waiting for a page to be retrieved from a CRM server…” displays.
  • When you connect to an IMAP server that does not support UIDPLUS IMAP extensions and network error occurs while moving a message, the moved message is lost.
  • When you try to access the content of a public folder, Outlook may crash if it’s connected by using MAPI/HTTP.

View: Download information for KB4018376

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365 and updates Outlook to version 15.0.5031.1000.


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7 Tips to prevent your Calendar from crashing or becoming out-of-sync

For many, the Calendar in Outlook is a crucial part of their day and for future planning. To make sure you can rely on it, there are a couple of do’s and don’ts.

Especially when it comes to the handling of meeting requests, or when having delegates assigned to your Calendar, or when you are a delegate yourself, there are a couple of important things to be aware of.

Failing to do so, could cause your Calendar to become out-of-sync or produce corruptions which can cause Outlook to crash whenever you try to do anything with your Calendar.

Continue reading: 7 Tips to prevent your Calendar from crashing or becoming out-of-sync


Exchange 2016 CU9

News

Cumulative Update 9 for Exchange 2016 is now available. It contains 34 documented new fixes or improvements, and all previously released fixes and security updates for Exchange 2016 as well as the latest DST updates.

Notable improvements and fixes are;

  • TLS 1.2 is now supported.
  • KB4054513 Mailbox usage status bar in OWA displays incorrect mailbox usage.
  • KB4058379 All cross-forest meeting updates have to be accepted again in Exchange Server 2016 and 2013.
  • KB4057290 Incorrect user is returned in the ECP when one user’s display name matches another user’s alias.
  • KB4058382 Can’t retrieve time slot information about private calendar items as a delegate on another user’s account in Exchange Server 2016.

This release includes no new updates to the Active Directory Schema.

Download: Cumulative Update 9 for Exchange Server 2016 (KB4055222)
Download: Exchange Server 2016 CU9 UM Language Packs
View: Description of Cumulative Update 9 for Exchange Server 2016
View: Blog post of the Exchange Team about CU9 for Exchange Server 2016


Exchange 2013 CU20

News

Cumulative Update 20 for Exchange 2013 is now available. It contains 14 documented new fixes or improvements, and all previously released fixes and security updates for Exchange 2013 as well as the latest DST updates.

Notable improvements and fixes are;

  • TLS 1.2 is now supported.
  • KB4058379 All cross-forest meeting updates have to be accepted again in Exchange Server 2016 and 2013.
  • KB4073093 Save issues occur when you use the plain Text Editor in OWA of Exchange Server 2013.
  • KB4073096 Emails sent from a shared mailbox aren’t saved in Sent Items when MessageCopyForSentAsEnabled is True.

This release includes no new updates to the Active Directory Schema.

Download: Cumulative Update 20 for Exchange Server 2013 (KB4037221)
Download: Exchange Server 2013 CU20 UM Language Packs
View: Description of Cumulative Update 20 for Exchange Server 2013
View: Blog post of the Exchange Team about CU20 for Exchange Server 2013


Exchange 2010 SP3 Rollup 20

News

Update Rollup 20 for Exchange 2010 Service Pack 3 is now available. It contains 2 security fixes and all previously released fixes and security updates for Exchange 2010 SP3 as well as the latest DST updates. Note that mainstream support for Exchange 2010 has already ended.

  • CVE-2018-0924 and CVE-2018-0940
    The vulnerability could allow elevation of privilege or spoofing in Microsoft Exchange Server via OWA if an attacker sends an email message that has a specially crafted attachment to a vulnerable Exchange server.

View: Description of Update Rollup 20 for Exchange Server 2010
Download: Update Rollup 20 For Exchange 2010 SP3 (KB4073537)


Report Office Store Web Add-ins (apps) usage in your organization

Office Store buttonDo you need an overview of which Outlook Store apps are being used in your Exchange organization or Office 365 tenant?

Unfortunately, there is no direct way to report this but with a PowerShell one-liner and the Excel PivotTable and PivotChart feature, you can quickly create a nice looking report with an interactive table and chart.

Continue reading: Report Office Store Web Add-ins (apps) usage in your organization


Color Code your Emails, Calendar, Contacts or Tasks automatically with Conditional Formatting

Conditional Formatting buttonThe Conditional Formatting feature in Outlook allows you to get organized by automatically color coding your Emails, Calendar items, Contacts and Tasks without the need to apply a Color Category to it or move them to different folders.

The color coding isn’t just intended to emphasize certain emails but it can also be used to deemphasize certain emails such as newsletters or emails you are only a CC or BCC recipient of.

You may actually already know Conditional Formatting without realizing it as it is for instance also being used to:

  • Show unread emails in a blue and bold font.
  • Show expired emails and completed tasks in a grey and strikethrough font.
  • Show overdue emails and tasks in a red font.

The “Conditional Formatting” feature may look complex at first but creating color coding rules is actually fairly easy and quite powerful when used the right way.

This guide will help you on your way to get yourself familiar with the Conditional Formatting options with 8 color coding examples which might be useful to you as well.

Conditional Formatting usage in the Message List.
Conditional Formatting usage in the Message List.

Continue reading: Color Code your Emails, Calendar, Contacts or Tasks automatically with Conditional Formatting


Office Cheat Sheets for Outlook

The following downloads provide a quick overview of the basic functions in Outlook across all platforms.

Outlook for Windows

Outlook for Mac

Outlook on the Web (OWA)

Outlook for Android

Outlook for iOS


Imported IMAP folders are not visible or don’t show any content

IMAP Folders buttonWhen you’ve exported your IMAP mailbox or specific folders to a pst-file which you then later open in Outlook or import into an Exchange or Outlook.com mailbox, you may be shocked to see that these folders don’t contain anything.

Additionally, when you configure this mailbox on a smartphone or tablet as an Exchange ActiveSync account, these folders may not show at all.

Luckily, this can be fixed without any data loss but the process to do so via MFCMAPI is not for the faint of heart or when you have many folder to fix.

Therefor, this guide also contains a script which you can run to apply the fix for you. You can either fix a single folder, a folder and its subfolders or your entire mailbox at once.

Continue reading: Imported IMAP folders are not visible or don’t show any content


Downloading Outlook 2013 from Office 365 after March 1, 2017

Download Office buttonSupport for the Office 2013 versions of Office 365 has ended and are no longer being offered for download in the download sections of Office 365 Home and Office 365 for Business.

If you still have it installed, you will receive Security Updates until April 10, 2018.

Upgrading to Office 2016 is highly recommended and also already part of your Office 365 subscription. However, common reasons why you might still need Office/Outlook 2013 are;

When you still need to (re-)install Office 2013 as part of Office 365 for whatever reason, you can still download it by using a direct link or by using the Office 2013 Deployment Tool.

Continue reading: Downloading Outlook 2013 from Office 365 after March 1, 2017


Autodiscover: Some quick methods to get it working

Autodiscover.xml buttonThe Autodiscover service is a required service for Outlook-Exchange connectivity since Outlook 2007 and Exchange 2007 but for whatever reason, in some Exchange environments this still hasn’t been implemented correctly.

In some part, this was due to the fact that you could still get basic Outlook-Exchange connectivity by using some legacy Exchange 2003 RPC over HTTP dialog in Outlook. This (unsupported) method now no longer works in Outlook 2016 due to the removal of this legacy dialog since Outlook doesn’t support Exchange 2003 anymore since Outlook 2013.

Unfortunately, this leaves enthusiastic Outlook 2016 users disconnected when Autodiscover hasn’t been provisioned correctly by your company.

This guide contains some reasonably quick and easy and some less elegant methods for end-users but also for Exchange administrators to get your Outlook connected to Exchange again. All discussed solutions are fully supported configurations by Microsoft and do not require any changes to Exchange or the need for a new SSL Certificate.

Continue reading: Autodiscover: Some quick methods to get it working


New and Changed in Outlook 2016

Outlook 2016 buttonUpgrading to Outlook 2016 from Outlook 2013 is easy and you’d probably need very little time to adjust yourself to it. In fact, if it wasn’t for the new default “colorful” theme, you’d hardly notice the upgrade to Outlook 2016 at first sight.

This is actually part of the Office 365 strategy where major new features are also introduced during the main lifetime of the current version, as we saw with Office 2013. In the old strategy, these features were held back for the new version. Office 2016 will get the same treatment so future updates can introduce new features as well.

Until then, there are still plenty of new features in Outlook 2016 to use and discover.

Continue reading: New and Changed in Outlook 2016


Upgrading to Outlook 2016

Outlook 2016 iconPlanning to upgrade to Outlook 2016? This guide contains a lot of preparation and other information to get yourself ready to ensure a smooth transition

Aside from the preparation steps, this guide informs you about what to expect when you start Outlook 2016 for the first time after you upgraded and how to troubleshoot several issues you may encounter during or after the installation.

Continue reading: Upgrading to Outlook 2016


Windows 10 (April 2018 Update) and Outlook

Windows 10 buttonThinking about upgrading your computer to Windows 10 or are you using Outlook on a Windows 10 computer already and are being offered a major Windows 10 update?

What should you be aware of when you heavily rely on Outlook?

The upgrade process from Windows 7 and Windows 8 is actually quite streamlined and trouble free for most configurations. Things are even easier when applying a major update to Windows 10. However, for either upgrade, there are still a couple of attention points before you start.

This guide contains not only upgrade preparation and troubleshooting steps but also various tips about the changes that you could encounter involving Outlook after upgrading to Windows 10.

Continue reading: Windows 10 (April 2018 Update) and Outlook


Outlook can’t connect to Gmail: Password incorrect

Gmail buttonWhen configuring your Gmail account in Outlook (or other mail clients such as Thunderbird and Mail apps on (older) smartphones), you might run into continues password prompts or sync errors.

This is because Google has turned off Basic Authentication by default for all new accounts and accounts which haven’t synced within the last 30 days and only lets you authenticate via the OAuth 2.0 standard.

As a result, you’ll get Send/Receive errors (0x800CCC0E) and could get prompted for your Gmail password again in Outlook and the login will fail even when you supply the correct password.

Solution 1: Re-enable Basic Authentication

To solve this, you must re-enable Basic Authentication for Outlook in your Google Account Settings. This can be done via the “Allow less secure apps” page where you set it to “On”.

By default, Basic Authentication has been turned off in Gmail.
By default, Basic Authentication has been turned off in Gmail.

Solution 2: Enable 2-Step Verification (Recommended)

Another way to go would be to enable “2-Step Verification”. This is a bit more work but also quite a bit more secure and highly recommended.

When you use this solution, you can create a special “App Password” which you’ll then use within Outlook to logon to Gmail rather than using your regular password.

For step-by-step instructions to set this up see: Outlook and 2-Step Verification for Gmail accounts.

Secure your Gmail account with 2-Step Verification.
Secure your Gmail account with 2-Step Verification.

Native OAuth 2.0 support in Outlook

Native support for OAuth 2.0 in Outlook (2016/2019/365) is being worked on but nothing has been announced yet.


Outlook 2016 Update for April 2018

News

A Rollup Update has been released for Outlook 2016. This is a non-security update which contains 8 documented improvements and fixes.

Most notable fixes in this update;

  • The custom forms with Visual Basic Script (VBScript) doesn’t run in shared calendars in Outlook.
  • When you connect to Microsoft Exchange Server through a metered network, you see that favorite folders disappear from the navigation pane.
  • You see that authentication prompts appear behind the active Outlook window and cannot be accessed.
  • Adds support for the Sync Slider so that you can specify a long span time to synchronize mails that span 3 years or more in Outlook 2016 via the SyncWindowSettingDays and SyncWindowSetting Registry value.

Office 365 subscribers can now also see a MailTip warning appear if you choose Reply All to a message that you were Bcc’ed on.

View: Download information for KB4018326

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365 and updates Outlook to version 16.0.4678.1000 (msi-based installation) or version 1803 build 9126.2116 (Office 365 based installation).


Outlook 2013 Security Update for April 2018

News

A Rollup Update has been released for Outlook 2013. This is a non-security update which contains 4 documented improvements and fixes.

  • The custom forms with Visual Basic Script (VBScript) doesn’t run in shared calendars in Outlook.
  • When you send an email from a shared mailbox, the email appears in wrong Sent Items folder in some scenarios.
  • Outlook crashes on startup and opens in safe mode when your preferred language list is set to a language that doesn’t have a Local ID Values (LCID). For example, your preferred language is set to Javanese or Malagasy.
  • You see that authentication prompts appear behind the active Outlook window and cannot be accessed.

View: Download information for KB4018303

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365 and updates Outlook to version 15.0.5023.1000.