Outlook holds a lot of icons to indicate different item types and other item properties. Below you’ll find a long list of these icons and their meaning.
- Meeting Messages
- Calendar
- Contacts
- Tasks
- Journal
- Folders
- General
- Security
- Flags
- Non-Native (added via custom forms or add-ins)
![]() | Unread Message |
![]() | Unread Signed Message |
![]() | Unread Encrypted Message |
![]() | Read Message |
![]() | Read Signed Message |
![]() | Read Encrypted Message |
![]() | Draft |
![]() | Sending Message |
![]() | Forwarded Message |
![]() | Forwarded Signed Message |
![]() | Forwarded Encrypted Message |
![]() | Replied on Message |
![]() | Replied on Signed Message |
![]() | Replied on Encrypted Message |
![]() | Out Of Office Message |
![]() | Message Recall Request |
![]() | Message Recall Failure Report |
![]() | Message Recall Successful Report |
![]() | Multimedia Message (can I get a repro?) |
![]() | Delivery Report |
![]() | Non Delivery Report |
![]() | Message Deleted Without Being Read Notice |
![]() | Message Read Notice |
![]() | Secure Receipt |
![]() | Post |
![]() | Replied on Post |
![]() | Message Holds (Receipts) Tracking Tab (Outlook 2003 and previous) |
![]() | Message Holds (Receipts) Tracking Tab (Outlook 2007 and Outlook 2010) |
Meeting Messages
![]() | Meeting Request |
![]() | Accepted Meeting Request |
![]() | Cancelled Meeting Request |
![]() | Can I get a repro? |
![]() | Declined Meeting Request |
![]() | Tentative Meeting Request |
Calendar
![]() | Recurring Item |
![]() | Exception to Recurring Item |
![]() | Data Conflict |
![]() | Start Time of an Appointment or Meeting |
![]() | End Time of an Appointment or Meeting |
![]() | All Day Event |
![]() | Scheduled Meeting |
![]() | Private Item |
![]() | A Reminder is Associated with this Item |
![]() | A Meeting Workspace is Associated with this Item |
![]() | A File Attachment is Associated with this Item |
![]() | More Items |
Contacts
![]() | Contact |
![]() | Contact with Journaling enabled |
![]() | Distribution List (Outlook 2003 and previous) |
![]() | Distribution List / Contact Group (Outlook 2007 and Outlook 2010) |
Tasks
![]() | Task |
![]() | Delegated Task |
![]() | Received Task |
![]() | Recurring Task |
![]() | Accepted Task |
![]() | Declined Task |
![]() | Task Request |
Journal
For an overview of journal items click here.
Folders
![]() | Main mailbox store (holds the Outlook Today screen) |
![]() | Extra data store such as pst-file, mailbox, Public Folders, SharePoint etc… |
![]() | Inbox |
![]() | Drafts |
![]() | Sent Items |
![]() | Deleted Items |
![]() | Junk E-mail |
![]() | Outbox |
![]() | Folder |
![]() | Shared folder in your mailbox |
![]() | Shared folder you are connected to and thus not in your own mailbox (more info) |
![]() | Search Folder |
![]() | Inactive Search Folder (click on it to activate) |
![]() | Conflicts folder in Sync Issues |
![]() | Failures folder in Sync Issues |
![]() | RSS Feeds |
![]() | Calendar |
![]() | Contacts |
![]() | Tasks |
![]() | Notes |
![]() | Journal |
General
![]() | High Importance |
![]() | Low Importance |
![]() | Attachment |
![]() | Unresolved |
![]() | 1 Off; something is screwed up |
![]() | Sticky Note |
Security (icon shown in Message)
![]() | Invalid Signature |
![]() | Encrypted |
![]() | Valid Signature |
![]() | Unknown Signature |
![]() | Signature Warning |
Flags (Outlook 2003)
![]() | No Follow Up Flag |
![]() | Red Follow Up Flag |
![]() | Blue Follow Up Flag |
![]() | Yellow Follow Up Flag |
![]() | Green Follow Up Flag |
![]() | Orange Follow Up Flag |
![]() | Purple Follow Up Flag |
![]() | Follow Up Completed |
Non-Native (added via custom forms or add-ins)
![]() | Appointment created via the Live Search Maps Add-In for Outlook |
![]() | Archived message via an Exchange level archiving solution |
![]() | Spam message indicated via a 3rd party anti-spam solution |