Quick Tips Quick Tips for week 5

This week’s new and updated Quick Tips highlights from HowTo-Outlook’s Q&A blog MSOutlook.info:

These tips and other headlines can also be followed via twitter

News Outlook 2016 Update for January 2016

A Rollup Update has been released for Outlook 2016. This is a non-security update which contains 3 documented improvements and fixes. 

  • Translates some terms in multiples languages for the accuracy of the meaning.
  • After you save an email message to an .msg file in Outlook 2016, the attachment in the email message is displayed as 0 kilobyte (KB).
  • Assume that you send a meeting request that is in the HTML format in Outlook 2016. When you open the meeting request, the attachment is missing.

View: Download information for KB3114532

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365 and updates Outlook to version 16.0.4324.1000 (msi-based installation) or 16.0.6366.2056 (Office 365 based installation).

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News Outlook 2013 Update for January 2016

A Rollup Update has been released for Outlook 2013. This is a non-security update which contains 3 documented improvements and fixes.

  • Allows you to disable automatic hyperlink detection in the subject field via the DisableUrlHighlightingInSubject Registry value.
  • File names of attachments may be overwritten or swapped when the file names of the attachments contain characters other than US-ASCII.
  • You can receive the wrong error message when enabling Automatic Replies but leave the Outside My Organization tab blank.

View: Download information for KB3114500

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365 and updates Outlook to version 15.0.4783.1000.

News Outlook 2010 Update for January 2016 (fixes Safe Mode issue)

A new Rollup Update has been released for Outlook 2010 which fixes the Safe Mode issues that was caused by the first December update KB3114409.

This is essentially the same update as the second December update KB3114560 but that one wasn’t made available via Windows Update and WSUS.

View: Download information for KB3114570

Note: This update can be installed via Microsoft Update and updates Outlook to version 14.0.7165.5000.

HowTo Outlook.com migration changes; What do I need to know and do?

Outlook.com buttonAs announced a while ago, Microsoft is migrating all Outlook.com mailboxes to the Office 365 Exchange Online mail servers. This will give you a much better synching experience to Outlook but unfortunately may require you to re-add the Outlook.com account in Outlook and make some additional changes once your mailbox has been moved over.

This guide contains all the information regarding this migration process; It’s current status, what you need to do beforehand, what you need to do afterwards and some of the other major changes you need to be aware of.

Continue reading: Outlook.com migration changes; What do I need to know and do?

News Exchange 2013 CU11

Cumulative Update 11 for Exchange 2013 is now available for direct download. It contains 26 new fixes or improvements and all previously released fixes and security updates for Exchange 2013.

Notable fixes are:

  • New: Exchange Management Shell (EMS) sessions will now also be using Mailbox Anchoring.
  • KB3093866: The number of search results can’t be more than 250 when you search email messages in Exchange Server 2013 (fixed again)
  • KB3105654: Cannot edit Inbox rules in Outlook Web App by using Chrome
  • KB3106475: POP3 and IMAP4 are not supported to use TLS protocol 1.1 or 1.2 in Exchange Server 2013
  • KB3048372: Exchange Calendar items are shifted incorrectly when some Windows DST updates are applied

Download: Cumulative Update 11 for Exchange Server 2013 (KB3099522)
Download: Exchange Server 2013 CU11 UM Language Packs
View: Description of Cumulative Update 11 for Exchange Server 2013
View: Blog post of the Exchange Team about CU 11 for Exchange Server 2013

News Exchange 2010 SP3 Rollup 12

Update Rollup 12 for Exchange 2010 Service Pack 3 is now available for direct download. It includes 6 new fixes or improvements and all previously released fixes and security updates for Exchange 2010 SP3. Note that mainstream support for Exchange 2010 has already ended.

Notable fixes are:

  • KB3106421: Very long URLs in an email message do not open in OWA in Internet Explorer
  • KB3096125: CryptographicException error when Edge Transport service crashes in an Exchange Server 2010 environment
  • KB3048372: Exchange Calendar items are shifted incorrectly when some Windows DST updates are applied

View: Description of Update Rollup 12 for Exchange Server 2010 Service Pack 3
Download: Update Rollup 12 For Exchange 2010 SP3 (KB3096066)

News Outlook 2010 only starts in Safe Mode after installing KB3114409

After applying December update KB3114409 for Outlook 2010, Outlook 2010 may only start in Safe Mode. Microsoft is aware of this issue and has pulled the update as a result.

Update:
A new update has been released which fixes this issue; KB3114560. You don’t need to uninstall KB3114409 first but can either install it directly by downloading the update via the KB article or via Windows Update.

In a corporate environment, you may need to wait for your administrator to approve the update on their update server (WSUS) before you’ll get the update. Contacting your corporate Support Desk may speed up this process.

Symptoms you may encounter are;

  • Outlook 2010 is loaded with the default settings.
  • Reading Pane is turned off.
  • Modified settings aren’t being retained upon restarting Outlook.
  • Add-ins are disabled.
  • The Quick Access Toolbar and Ribbon have been reset and can’t be customized.
  • Instant Search doesn’t work.

If you are affected by this, you can safely uninstall update KB3114409 from your computer as is doesn’t contain any security updates. After uninstalling it, restart your computer and Outlook 2010 will start normally again with your own settings. As the update has been removed from Windows Update, it will not automatically re-install.

Administrators can also deploy a Registry value to prevent Outlook 2010 from starting in Safe Mode instead of undoing the deployment of the update.

News iCloud adds compatibility with Outlook 2016

Apple has released a new version of their iCloud Control Panel for Windows which also adds compatibility with Outlook 2016 (both 32-bit and 64-bit installations) via an add-in.

After installing iCloud version 5.1, use the iCloud Control Panel to configure it to sync Outlook 2016 with your iCloud Mail, Contacts and Calendar.

Download: iCloud for Windows

HowTo Autodiscover: Some quick methods to get it working

Autodiscover.xml buttonThe Autodiscover service is a required service for Outlook-Exchange connectivity since Outlook 2007 and Exchange 2007 but for whatever reason, in some Exchange environments this still hasn’t been implemented correctly.

In some part, this was due to the fact that you could still get basic Outlook-Exchange connectivity by using some legacy Exchange 2003 RPC over HTTP dialog in Outlook. This (unsupported) method now no longer works in Outlook 2016 due to the removal of this legacy dialog since Outlook doesn’t support Exchange 2003 anymore since Outlook 2013.

Unfortunately, this leaves enthusiastic Outlook 2016 users disconnected when Autodiscover hasn’t been provisioned correctly by your company.

This guide contains some reasonably quick and easy and some less elegant methods for end-users but also for Exchange administrators to get your Outlook connected to Exchange again. All discussed solutions are fully supported configurations by Microsoft and do not require any changes to Exchange or the need for a new SSL Certificate.

Continue reading: Autodiscover: Some quick methods to get it working

News Exchange 2016 RTM is now available

Just a little over a week after releasing Office 2016, Microsoft has now also released Exchange 2016!

As already mentioned when the Exchange 2016 Preview was released, Exchange 2016 will bring various features that are already available in Office 365 for Business to your on-premises environment. Some primary changes are;

  • Simplified architecture; The Client Access and Mailbox server roles have been combined.
  • Improved reliability; Failovers are 33% faster than exchange 2013.
  • Outlook Web App (OWA) has been renamed once again; It is now called: Outlook on the web. It will get lots of new features like; Sweep, Pin, Inline Reply, Propose new meeting time, better formatting controls, ability to paste inline images, emojis, attachment improvements and more…
  • Just like in Outlook 2016, in Outlook on the Web you can send attachment links to files that are stored in cloud or private-cloud locations like OneDrive for Business and SharePoint 2016 (currently in preview).
  • Improved add-in model which works both in Outlook on the web and Outlook 2013 and Outlook 2016 on your desktop.
  • Faster and more intuitive search with Search Suggestion support in both Outlook on the Web and in Outlook 2016.

Download: Microsoft Exchange Server 2016
Download: Microsoft Exchange Server 2016 UM Language Packs
View: Exchange Team Blog; Exchange Server 2016: Forged in the cloud. Now available on-premises.
View: Exchange 2016 Release Notes
View: Exchange Server 2016 documentation on TechNet
View: Exchange 2016 Product Guide

FAQ New and Changed in Outlook 2016

Outlook 2016 buttonUpgrading to Outlook 2016 from Outlook 2013 is easy and you’d probably need very little time to adjust yourself to it. In fact, if it wasn’t for the new default “colorful” theme, you’d hardly notice the upgrade to Outlook 2016 at first sight.

This is actually part of the Office 365 strategy where major new features are also introduced during the main lifetime of the current version, as we saw with Office 2013. In the old strategy, these features were held back for the new version. Office 2016 will get the same treatment so future updates can introduce new features as well.

Until then, there are still plenty of new features in Outlook 2016 to use and discover.

Continue reading: New and Changed in Outlook 2016

HowTo Upgrading to Outlook 2016

Outlook 2016 iconPlanning to upgrade to Outlook 2016? This guide contains a lot of preparation and other information to get yourself ready to ensure a smooth transition

Aside from the preparation steps, this guide informs you about what to expect when you start Outlook 2016 for the first time after you upgraded and how to troubleshoot several issues you may encounter during or after the installation.

Continue reading: Upgrading to Outlook 2016

FAQ Windows 10 and Outlook

Windows 10 logoThinking about upgrading your computer to Windows 10 or are you using Outlook on a Windows 10 computer already? With the upgrade being free, it’s a great offer to jump into, but should you when you heavily rely on Outlook?

The upgrade process is actually quite streamlined and trouble free for most configurations, especially when upgrading from Windows 7 or Windows 8, but there are still a couple of attention points before you start.

This guide contains not only upgrade preparation and troubleshooting steps but also various tips about the changes that you could encounter involving Outlook after upgrading to Windows 10.

Continue reading: Windows 10 and Outlook

HowTo Export Outlook Notes to OneNote

Notes2OneNote buttonThe Notes section of Outlook has the “deprecated” status. The envisioned replacement for this Outlook feature is OneNote.

This is a great alternative but unfortunately, there is no convenient way to get all your Outlook Notes into OneNote.

While you could print all your Outlook Notes to OneNote, they will end up as images and you’ll have to rely on OneNote’s text recognition to search through them or to convert them back to text-based notes.

This guide offers an alternative solution to quickly get all your Outlook Notes into OneNote via the me@onenote.com service. Each note will then be added as a single OneNote page with all the text fully intact.

Continue reading: Export Outlook Notes to OneNote

News Outlook can’t connect to Gmail: Password incorrect

Gmail buttonAs of July 15, 2014, you might have problems connecting to Gmail via Outlook and other mail clients such as Thunderbird and Mail apps on (older) smartphones. This is because Google turned off Basic Authentication by default for all new accounts and accounts which haven’t synced within the last 30 days and only lets you authenticate via the OAuth 2.0 standard.

As a result, you’ll get Send/Receive errors (0x800CCC0E) and could get prompted for your Gmail password again in Outlook and the login will fail even when you supply the correct password.

To solve this, you must re-enable Basic Authentication for Outlook in your Google Account Settings. This can be done via the “Allow less secure apps” page where you set it to “Enable”.

Another way to go would be to enable “2-Step Verification”. In that case, you can create a special “App Password” which you’ll then use within Outlook to logon to Gmail rather than with your regular password. This is the more secure approach and highly recommended. For step-by-step instructions to set this up see: Outlook and 2-Step Verification for Gmail accounts.

Native support for OAuth 2.0 in Outlook (2007, 2010 and 2013) is being worked on and hopefully released soon in an upcoming update (I’ll update the this post with the links to the updates once they become available).

View: New Security Measures Will Affect Older (non-OAuth 2.0) Applications
View: Google Account Security Settings – Allow less secure apps

Quick Tips Quick Tips for week 4

This week’s new and updated Quick Tips highlights from HowTo-Outlook’s Q&A blog MSOutlook.info:

These tips and other headlines can also be followed via twitter

Quick Tips Quick Tips for week 3

This week’s new and updated Quick Tips highlights from HowTo-Outlook’s Q&A blog MSOutlook.info:

These tips and other headlines can also be followed via twitter

News Junk E-mail Filter updates for January 2016

New Junk E-mail Filter definitions have been made available for all supported Outlook versions.

Download: Update for Microsoft Office Outlook 2007 Junk Email Filter (KB3114544)
Download: Update for Microsoft Office Outlook 2010 Junk Email Filter (KB3114563)
Download: Update for Microsoft Office Outlook 2013 Junk Email Filter (KB3114501)
Download: Update for Microsoft Office Outlook 2016 Junk Email Filter (KB3114515)

Note: This update can be installed via Microsoft Update or the Update Now button when you are using Office 365. This update is included in Office 365 version: 15.4787.1002 and 16.0.6366.2056.