HowTo Export Outlook Notes to OneNote

Notes2OneNote buttonThe Notes section of Outlook has the “deprecated” status. The envisioned replacement for this Outlook feature is OneNote.

This is a great alternative but unfortunately, there is no convenient way to get all your Outlook Notes into OneNote.

While you could print all your Outlook Notes to OneNote, they will end up as images and you’ll have to rely on OneNote’s text recognition to search through them or to convert them back to text-based notes.

This guide offers an alternative solution to quickly get all your Outlook Notes into OneNote via the me@onenote.com service. Each note will then be added as a single OneNote page with all the text fully intact.

Continue reading: Export Outlook Notes to OneNote

News Outlook 2013 Update for February 2015

A Rollup Update has been released for Outlook 2010. This is a non-security update which contains 15 improvements and fixes.

Most notable new changes and fixes are:

  • Improves user experience on slate or tablet devices as email items open by using the most recent window size and position.
  • This update enables copy-protection for the Facebook contacts folder in Outlook 2013 so that it integrates better with the Facebook contacts sync feature of Office 365.
  • When you search items in the current mailbox for an IMAP email account in Outlook 2013, you just receive the “Searching…” message, but no search result is returned.

View: Download information for KB2956087

Note: This update is also offered via Microsoft Update or already installed automatically for you when Microsoft Update is configured to also update other Microsoft applications.
Office 365 subscribers can install this update manually via the Update Now button or wait for the automatic update. This update is included in version: 15.0.4693.1001.

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News Outlook 2010 Update for February 2015

A Rollup Update has been released for Outlook 2010. This is a non-security update which contains 8 improvements and fixes.

Most notable new changes and fixes are:

  • Outlook will not attempt to use the MAPI over HTTP protocol on a Windows XP-based computer as this is not supported by Windows XP.
  • RTF-formatted Outlook templates (oft-files) may be opened in HTML format when connecting to an Exchange 2010 mailbox in online mode.
  • Nonrecurring calendar appointments that are created in Outlook Web App (OWA) cannot be auto-archived.

View: Download information for KB2956128

Note: This update is also offered via Microsoft Update or already installed automatically for you when Microsoft Update is configured to also update other Microsoft applications.

Downloads Updated Outlook Holiday (.hol) file

This standalone download contains the most recent holiday definitions for Outlook.

The download title specifically mentions Outlook 2007 and Outlook 2010 but you’ll find it also works with Outlook 2003 and Outlook 2013.

This definition file is in English and contains holidays for 88 countries up to the year 2028. It holds corrections over the one that is currently included with an up-to-date Office 2007 and Office 2010 installation.

For details about how to use this hol-file see: Holiday updates for the Outlook Calendar.

Download: Updated Outlook Holiday (.hol) file for Outlook 2007 and Outlook 2010

Downloads Visio Stencils for Microsoft Office and Office 365

If you are using Visio and are drawing architecture diagrams, charts or posters about your Office client and server infrastructure, then these Visio Stencils are a must have.

These stencils contain over 300 icons which are relevant to Microsoft Office and Office 365 indicating servers, server roles, services and applications. The icon style matches with the 2013 releases of Office, Exchange, SharePoint and Lync.

Download: New Office Visio Stencil

News Exchange 2013 CU7

Cumulative Update 7 for Exchange 2013 is now available for direct download.

This Rollup Update contains a security update, 32 additional fixes, updates for recent daylight saving time (DST) updates and all previously released fixes and security updates for Exchange 2013.

The main focus of this release is on the following scenarios:

  • KB3011140 December 2014 security update for Exchange Server 2013 Service Pack 1 and Cumulative Update 6.
  • Support for Public Folder Hierarchies in Exchange Server 2013 which contain 250,000 public folders. If you are still hosting your PF database on Exchange 2010 or Exchange 2007, also read this post.
  • Improved support for OAB distribution in large Exchange Server 2013 environments.

Download: Cumulative Update 7 for Exchange Server 2013 (KB2986485)
Download: Exchange Server 2013 CU7 UM Language Packs
View: Description of Cumulative Update 7 for Exchange Server 2013
View: Blog post of the Exchange Team about CU 7 for Exchange Server 2013

News Outlook can’t connect to Gmail: Password incorrect

Gmail buttonAs of July 15, 2014, you might have problems connecting to Gmail via Outlook and other mail clients such as Thunderbird and Mail apps on (older) smartphones. This is because Google turned off Basic Authentication by default for all new accounts and accounts which haven’t synced within the last 30 days and only lets you authenticate via the OAuth 2.0 standard.

As a result, you’ll get Send/Receive errors (0x800CCC0E) and could get prompted for your Gmail password again in Outlook and the login will fail even when you supply the correct password.

To solve this, you must re-enable Basic Authentication for Outlook in your Google Account Settings. This can be done via the “Allow less secure apps” page where you set it to “Enable”.

Another way to go would be to enable “2-Step Verification”. In that case, you can create a special “App Password” which you’ll then use within Outlook to logon to Gmail rather than with your regular password. This is the more secure approach and highly recommended. For step-by-step instructions to set this up see: Outlook and 2-Step Verification for Gmail accounts.

Native support for OAuth 2.0 in Outlook (2007, 2010 and 2013) is being worked on and hopefully released soon in an upcoming update (I’ll update the this post with the links to the updates once they become available).

View: New Security Measures Will Affect Older (non-OAuth 2.0) Applications
View: Google Account Security Settings – Allow less secure apps

HowTo Making the Outlook 2013 interface less white and bright

There is no point denying it; Outlook 2013 is white, VERY white and for some, this can lead to problems.

Even though white is the base color for all Office 2013 applications, interestingly enough, most complaints are targeted towards Outlook. This could be because the other applications are more like sheets of paper and white feels more natural then. In Outlook, there is a whole lot more interface as well where too little contrast can be more confusing.

I’m no expert in that field though, but luckily Outlook is more my playing field. Let’s look at the options available to make Outlook 2013 less white and bright or otherwise give it a more “classic” look!

Continue reading: Making the Outlook 2013 interface less white and bright

HowTo Upgrading to Outlook 2013

Outlook 2013 iconPlanning to upgrade to Outlook 2013? This guide contains a lot of preparation and other information to get yourself ready before you double click on that setup.exe file.

Aside from the preparation steps, this guide informs you about what to expect when you start Outlook 2013 for the first time after you upgraded and how to troubleshoot several issues you may encounter during or after the installation.

Furthermore, for those of you who need some transition time, you’ll find a Ribbon-Customization-file in this guide to make the Outlook interface look similar to the one found in Outlook 2007.

Continue reading: Upgrading to Outlook 2013

HowTo Live Tiles for Outlook on Windows 8

Windows app: Mail, Calendar, People, and MessagingOne thing in Windows 8 which is impossible to overlook is the new Start Screen and its support for displaying real-time application information on its “Live Tiles”. For instance, it could show your upcoming appointments on the Start Screen or Lock Screen.

Sadly, these “Live Tiles” only work for the new Modern Apps and not for the classic Desktop applications. Since Outlook is a classic Desktop application, it doesn’t offer support for these Live Tiles either. This even applies to Outlook 2013.

However, with a small workaround, you can still display live Mail, Calendar and Contact/People data on the Windows 8 Start Screen and Lock Screen while using Outlook as the source.

Continue reading: Live Tiles for Outlook on Windows 8

FAQ Windows 8, Windows 8.1 and Outlook

Windows 8 logoThinking about upgrading your computer to Windows 8 or Windows 8.1 or are you using Outlook on a Windows 8 computer already? The process is quite streamlined and trouble free for most configurations, especially when upgrading from Windows 7, but there are still a couple of attention points before you start.

This guide contains not only upgrade preparation and troubleshooting steps but also various tips about the changes that you could encounter involving Outlook after upgrading to Windows 8.

Continue reading: Windows 8, Windows 8.1 and Outlook

FAQ 36 Short questions and tips for Outlook 2013

Outlook 2013 iconThis guide discusses the main changes and new features of Outlook 2013 and provides several tips on how to work with or around them.

If you want to give Office 2013 a try yourself, you can sign up for a free 1 month trial for Office 365 Home Premium or a 60 day trial of Microsoft Office Professional Plus 2013.

While both suites give you a different set of options and applications, the version of Outlook 2013 included in either suite is exactly the same.

Continue reading: 36 Short questions and tips for Outlook 2013

News Junk E-mail Filter updates for February 2015

New Junk E-mail Filter definitions have been made available for all supported Outlook versions.
Outlook 2003 no longer gets any Junk E-mail Filter updates anymore as it is out of support.

Download: Update for Microsoft Office Outlook 2007 Junk Email Filter (KB2956096)
Download: Update for Microsoft Office Outlook 2010 Junk Email Filter (KB2956079)
Download: Update for Microsoft Office Outlook 2013 Junk Email Filter (KB2920752)

Note: This update is also offered via Microsoft Update or already installed automatically for you when Microsoft Update is configured to also update other Microsoft applications.
Office 365 subscribers can install this update manually via the Update Now button or wait for the automatic update. This update is included in version: 15.0.4693.1001.