It’s probably one of the most annoying things; receiving the same e-mail multiple times. Actually, I’m not talking about just a single e-mail here but basically all your e-mails and not just twice but LOTS of times.
This article discusses the most common configuration issues which lead to e-mail duplication and how to prevent them from happening again.
Continue reading: Duplicate E-mails: Prevention and clean up tips
While you can create a rule to automatically Cc someone when sending a message, unfortunately an automatic Bcc is not possible.
Still, there are various valid reasons to want to do this. For instance, to automatically inform your colleagues or manager, or automatically send it to a mailbox where it is being picked up by a knowledge base process or put into a CRM system.
In these cases, a Bcc is often preferred over a Cc as it would expose these internal addresses to an external recipient.
In this guide, you’ll learn how to use a VBA macro to still be able to automatically Bcc your emails. Additional code modifications are provided to make it conditional, so it would only Bcc depending on the subject, a Category or importance, just like you can with a normal rule.
Don’t like VBA macros? No worries, there are also add-ins, which we can highly recommend, that can do the job.
Continue reading: Automatically Bcc someone when sending an email
CRC (Cyclic Redundancy Check) errors are indicating errors with a specific file and in lot of cases with your hard disk.
It doesn’t indicate a problem with Outlook itself but a problem with the place on the hard disk where your pst-file is located.
When this occurs after you have just copied the pst-file (on disk, from network, from CD, by download) you should first verify that the original source still works and try to copy it again. If this has happened “all of a sudden” like in that it still worked yesterday, the issue can be either software based or hardware based.
Continue reading: CRC (Cyclic Redundancy Check) errors on pst-file
When trying to delete a message, it could be that Outlook refuses this and shows an error message. Most common error messages are;
“An unknown error has occurred.”
and
“Messaging interface has caused an unknown error.”
There are 4 easy methods which you can use to solve this for most situations.
When trying to use the Address Book to address a message to a contact, you could find that the contacts from your Contacts folder aren’t listed.
This guides lists the two things you’ll need to check and set correctly, and offers a solution in case that fails.
Continue reading: Contacts are not available in the Outlook Address Book
Since a lot of people are “hooked” on the classic view of Outlook or simply don’t like the initial Outlook 2003 view I made an overview of settings to change so it looks more like previous versions of Outlook.
The Messages view is the default view for all Mail Folders. When we change this view all Mail Folders who are still in this default Messages view will change as well.
To change the Messages view go to;
View-> Arrange By-> Current View-> Define Views…-> select Messages-> button Modify-> button Other Settings…
There are 3 changes we’re going to make to this default view;
Although the method isn’t fail proof and it won’t change the view of the folder who are in a modified view already this will still save you a lot of time adjusting the folders. For the folders which didn’t change after you modified the Messages view there is no other way than to repeat the steps described above in that specific folder.
This one is easy; go to the top of the Navigation Pane hold down the mouse and then drag it down
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By default Outlook starts in the Mail Navigation. This navigation only displays the Mail folders. The Folder List Navigation shows all folders that exist in the mailbox in a hierarchy. The Shortcuts Navigation can be compared to what the Outlook Bar was; here you can configure all your own shortcuts to other Outlook folders, Explorer folders or even files*
Outlook remembers in what Navigation you closed but you can also change this in the registry. This can be handy if you are an administrator and want to deploy Outlook in the Folder List or Shortcuts Navigation so you can give your users a “Classic” Navigation.
To change the start-up Navigation we must change/create a registry key.;
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options]WunderBar (case sensitive!).BootModule (case sensitive!).Not comfortable editing the registry manually? Download the reg-files here. Double-click one to import them into the registry and change the Navigation.
*When you drag & drop files or folders from Explorer into the Shortcuts Navigation a shortcut will be created automatically
Believe it or not but some people are actually creating and sending messages with attachments that will do your computer no good. Yes, you are correct; VIRUSES! There are a lot of file types in which a virus can reside. The most known are executables (programs) and scripts (automated processes).
A filename consists out of 2 parts; a name and an extension. The extension is the part of the filename after the dot. For instance the filename document.docx. Document is the name part and docx is the extension part. The last part decides how the file opens. In our example a docx file will open with Microsoft Word.
The Personal Folders Backup add-in creates backup copies of your .PST files at regular intervals making it easy to keep all of your Outlook folders safely backed up.
Although the download site states that it only works with Outlook 2002, 2003 and 2007, it can actually be made compatible with Outlook 2010 as well with a Registry.
Unfortunately it can’t be made compatible anymore with Outlook 2013, 2016 and 2019, nor can it with Office 365. However, for these versions, alternatives are available as well.
Continue reading: Microsoft Outlook Backup Add-in not available
AutoArchive and Archive are options in Outlook to automatically or manually initiate moving of Outlook items to an Outlook Data File (pst-files) based on preconfigured settings. You can set default AutoArchive settings but also overrule them on a per-folder level or via a manual Archive.
In some cases you’ll notice that AutoArchive or Archive is not working as expected even when all settings appear to be correct. Use the steps below to troubleshoot and get AutoArchive and Archive working again.
Normally a mailbox only has one e-mail address. However, nowadays, several e-mail providers allow you to set multiple addresses on just one mailbox.
In the corporate world, it is also not uncommon to have addresses from ex-employees or special projects assigned to your (Exchange) mailbox.
This guide describes the definitions and affects of aliases on Outlook.
