Show sender’s e-mail address as a column in message view

In the message overview, Outlook only shows the Display Name of the person who has sent you the email. A request heard often is to also be able to set Outlook to show the e-mail address of the sender instead of just the name.

While there is no built-in support for this in Outlook, you can display the sender’s e-mail address as a column in the message list by using a custom form configuration file.

In this guide, I’ll spare you the need to create a custom form configuration file yourself and you can download mine right here;
Download: viewsenderaddress.zip

If you do not yet know how to apply this configuration file, follow the instructions below.


Copying the custom form configuration file to the correct directory

After extracting the viewsenderaddress.cfg file from the downloaded zip-file, you must place it in the the Forms’ language folder of the Office installation folder.

The default location is similar to;
C:\Program Files\Microsoft Office\Office<version>\FORMS\<locale ID>

You’ll need to replace <version> and <locale ID> with the numbers matching your version and language of Outlook.

Examples;

  • English version of Outlook 2007 on 32-bit Windows
    C:\Program Files\Microsoft Office\Office12\FORMS\1033
  • English version of Outlook 2007 on 64-bit Windows
    C:\Program Files (x86)\Microsoft Office\Office12\FORMS\1033
  • English version of Outlook 2013 64-bit on 64-bit Windows
    C:\Program Files\Microsoft Office\Office15\FORMS\1033
  • English version of Outlook 2013 of Office 365 on 64-bit Windows
    C:\Program Files\Microsoft Office 15\Root\Office15\FORMS\1033
  • Dutch version of Outlook 2007 on 64-bit Windows
    C:\Program Files (x86)\Microsoft Office\Office12\FORMS\1043
  • Dutch version of Outlook 2010 on 64-bit Windows
    C:\Program Files (x86)\Microsoft Office\Office14\FORMS\1043

Note:
There are already several ico and cfg-files in this folder.
To add the viewsenderaddress.cfg file to this folder, you’ll need administrator rights on the computer.

If you don’t have administrator rights, you can still apply the cfg-file when you leave it in the same folder as the icon files which are also included in the zip-file.

Installing the cfg-file into Outlook

After placing the cfg-file in its correct location, you still need to install it into Outlook. You can do this in the following way;

  1. Open the Forms Manager dialog;
    • Outlook 2007 and previous
      Tools-> Options…-> tab Other-> button Advanced Options…-> button Custom Forms…-> button Manage Forms…
    • Outlook 2010 and Outlook 2013
      File-> Options-> section Advanced-> options group Developers-> button Custom Forms…-> button Manage Forms…
  2. In the Forms Manager dialog, press the Install… button.
  3. Browse to the location where you’ve placed viewsenderaddress.cfg in the previous section of this guide.
  4. Select the file and press Open.
  5. A property window will open with the details of the cfg-file. Press OK to confirm and close the dialog.
  6. Press Close to close the Forms Manager dialog.
  7. Press OK until all open dialogs are close and you are being returned to the main Outlook window.

The form properties of the viewsenderaddress.cfg file.
The form properties of the viewsenderaddress.cfg file.

Configuring the view

Now that the custom form configuration file has been installed, you can finally add the address column to your view;

  1. Open the View Settings dialog;
    • Outlook 2002 and previous
      View-> Current View-> Customize Current View…
    • Outlook 2003 and Outlook 2007
      View-> Arrange By-> Custom…
    • Outlook 2010 and Outlook 2013
      tab View-> button View Settings
  2. Press the button called Fields… (Outlook 2007 and previous) or Columns… (Outlook 2010 and Outlook 2013).
  3. From the dropdown list called “Select available columns from” select; Forms…
  4. Here select “Sender’s Email Address” and press “Add ->”
  5. From the dropdown list called “Select available columns from” select; Sender’s Email Address
  6. Select “From E-mail Address” and press “Add ->”
  7. Use the Move Up and Move Down buttons to place it in the location you want.

Adding the From E-mail Address column to your view.
Adding the From E-mail Address column to your view.

3 column layout with the Sender's name and SMTP address showing.
The end result with 3 line layout.

Note:
If you are connecting to an Exchange server, then you won’t see the email addresses (SMTP) of internal users. Instead you’ll see the Exchange address (X500). You cannot change this.

Further view recommendations (optional)

Now that you’ve added the column to your view, you might want to consider the following additional view changes;

Change the multi-line layout from 2 to 3
As shown above, a 3 line layout will make the view look better.
You can do this by pressing the Fields/Columns button in the Customize Current View dialog and change the “Maximum number of lines in compact mode” option (only available in Outlook 2003 or later).

Remove the Subject label
When you’ve changed the layout to 3 lines, sometimes the “Subject” column will show “Subject:” in front of all your message subjects.
You can change this by pressing the Format Columns button in the Customize Current View dialog, select the “Subject” column on the left and modify its label.

Format Columns - Removing the label from the Subject column.
Removing the label from the Subject column.

Apply the view to all folders
If you want the column to show in each folder, you can modify the default Messages view to apply the view to all your folders at once. In Outlook 2010 you can use the “Apply Current View to Other Mail Folders” feature.
For more details see; Applying views to all folders