Color Code Your E-mails

This guide only handles color coding basics and is good for when you’re new to color coding. For an advanced guide press here.

Directing mails to different folders to sort or distinguish them is probably one of the most used way of organizing mail. There is a different one however; color code them!

Color coding has a few advantages I think over moving them to separate folders. One of them is that you don’t get lost in all sorts of mail folders. Also sometimes a folder doesn’t make sense as you just want to strike some messages when they are

To color code your mail coming from someone specific:

  1. Select the mail coming from someone you want to select a color for
  2. Press Tools-> Organize. A pane will scroll down now
  3. On the left side of that pane choose “Using Colors” The name of the sender will now be visible in the above rule
  4. Choose the option “From”. You’ll see the name field automatically adjusting when you select a message from someone else
  5. Choose a color from the dropdown list and press “Apply Color”.

To color code your mail sent to someone specific or to a specific e-amil address that you own:

  1. Select the mail sent to someone you want to select a color for
  2. Press Tools-> Organize. A pane will scroll down now
  3. On the left side of that pane choose “Using Colors” The name of the sender will now be visible in the above rule
  4. Choose the option “Sent to”. You’ll see the name field automatically adjusting to reflect the “Sent To” property of the selected mail
  5. You can change the name field if it doesn’t reflect the right address or contact name
  6. Choose a color from the dropdown list and press “Apply Color”.

To color code your mail sent only to you:

  1. Press Tools-> Organize. A pane will scroll down now
  2. On the left side of that pane choose “Using Colors”
  3. In the rule “Show messages sent only to me in” select a color from the dropdown list and press the Turn On button.
    Note that the rule only applies to messages sent to your default e-mail address

Undo a color setting:

Follow all steps and in the last step choose “Auto” as the color or in the case of the “sent only to you” rule click the button Turn Off.