General

HowTo Outlook.com migration changes; What do I need to know and do?

Outlook.com buttonAs announced a while ago, Microsoft is migrating all Outlook.com mailboxes to the Office 365 Exchange Online mail servers. This will give you a much better synching experience to Outlook but unfortunately may require you to re-add the Outlook.com account in Outlook and make some additional changes once your mailbox has been moved over.

This guide contains all the information regarding this migration process; It’s current status, what you need to do beforehand, what you need to do afterwards and some of the other major changes you need to be aware of.

Continue reading: Outlook.com migration changes; What do I need to know and do?

HowTo Export Outlook Notes to OneNote

Notes2OneNote buttonThe Notes section of Outlook has the “deprecated” status. The envisioned replacement for this Outlook feature is OneNote.

This is a great alternative but unfortunately, there is no convenient way to get all your Outlook Notes into OneNote.

While you could print all your Outlook Notes to OneNote, they will end up as images and you’ll have to rely on OneNote’s text recognition to search through them or to convert them back to text-based notes.

This guide offers an alternative solution to quickly get all your Outlook Notes into OneNote via the me@onenote.com service. Each note will then be added as a single OneNote page with all the text fully intact.

Continue reading: Export Outlook Notes to OneNote

HowTo Outlook Anywhere: Fast vs. Slow network connection over HTTP or TCP/IP

Outlook Anywhere allows you to connect to Exchange even from outside of the corporate network via so-called “Microsoft Exchange Proxy Settings”.

Here you’ll find two options regarding fast and slow networks namely:

  • On fast networks, connect using HTTP first, then connect using TCP/IP
  • On slow networks, connect using HTTP first, then connect using TCP/IP

On occasion, questions are being raised about what exactly is considered slow or fast and whether or not this threshold can be configured.

While the direct answer is “yes, it can be configured”, the reality is that it might not actually really matter anyway for most configurations. Let’s take a closer look why that is.

Continue reading: Outlook Anywhere: Fast vs. Slow network connection over HTTP or TCP/IP

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HowTo Live Tiles for Outlook on Windows 8

Windows app: Mail, Calendar, People, and MessagingOne thing in Windows 8 which is impossible to overlook is the new Start Screen and its support for displaying real-time application information on its “Live Tiles”. For instance, it could show your upcoming appointments on the Start Screen or Lock Screen.

Sadly, these “Live Tiles” only work for the new Modern Apps and not for the classic Desktop applications. Since Outlook is a classic Desktop application, it doesn’t offer support for these Live Tiles either. This even applies to Outlook 2013.

However, with a small workaround, you can still display live Mail, Calendar and Contact/People data on the Windows 8 Start Screen and Lock Screen while using Outlook as the source.

Continue reading: Live Tiles for Outlook on Windows 8

HowTo Instant Search query commands reference

Search Outlook buttonOutlook’s Search function integrates with the Windows Search Indexer of Windows. As this is an indexed search, it allows for faster search query results than with the traditional built-in Search function in Outlook.

With this integration, you also have access to a lot of special search commands and index fields to refine your search.

While many of the commands and fields can also be found and selected directly within Outlook, not all of them are exposed. Additionally, you’ll have to type these commands or field names manually when searching for Outlook content via the Windows Search box outside of Outlook.

This is a reference guide to the available search operators and search fields and how to use them.

Continue reading: Instant Search query commands reference

HowTo Backup and Restore Outlook Business Contact Manager

Different from other Outlook data, Business Contact Manager (BCM) for Outlook stores its data in a separate SQL database. This means that backing up your pst-file is not sufficient to also backup your BCM data.

This guide provides several methods for how you can backup and restore your Outlook BCM data and how to migrate/transfer your BCM database to the same or a newer version of BCM located on a new computer. In addition, you’ll find instructions to perform a disaster recovery when all you have left is the mdf- and ldf-files.

Continue reading: Backup and Restore Outlook Business Contact Manager

HowTo Closing Outlook via a (scheduled) script

Closing Outlook via a (scheduled) script buttonUnlike being able to start Outlook via a a scheduled task, the Task Scheduler in Windows sadly doesn’t have a “close application” option. However, you can use a simple vbs-script for it to close Outlook gracefully or even kill the process (as a failsafe method).

By using a script to close Outlook, you can for instance make sure that Outlook is closed when a(n automated) backup is being made so that the pst-files are no longer locked and the backup process doesn’t fail.

The script examples in this guide can either be ran as a standalone vbs-script, be scheduled or be part of a larger script such as logon or logoff scripts.

Continue reading: Closing Outlook via a (scheduled) script

HowTo Keyboard shortcuts

Keyboard Shortcuts buttonOutlook has many keyboard shortcuts which allows you to execute commands
without using your mouse or touchpad. By using keyboard shortcuts, you can achieve repetitive tasks more quickly.

As there are a lot of keyboard shortcuts available in Outlook, they have been divided into the following sections.

Continue reading: Keyboard shortcuts

HowTo Files and Settings guide for Outlook

Button Files and SettingsThis guide is not for the faint hearted but still is useful if you are interested in the location of a specific file or its purpose and whether or not is possible to migrate it to another computer.

If you are looking for a way to just backup your Outlook data, please take a look at Backup and Restore all Outlook data instead.
If you are looking for a way to conveniently backup your Outlook data and settings or want to move your Outlook data and settings to another computer, the blog post Backup Outlook settings is recommended instead.

If you are in IT support or just are interested to find out which files Outlook uses and where it stores its settings; this is the guide for you.

Continue reading: Files and Settings guide for Outlook

HowTo Configure Outlook with an Outlook.com (Hotmail), Gmail, Office 365, Yahoo, AOL or iCloud account