Mail Merge Toolkit

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Mail Merge Toolkit is a powerful add-in for Microsoft Office extending the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher.

This app allows you to realize really personalized mass mailing easily and efficiently by providing a set of requested and unique features:

  • Personalize email subject
    As soon as you need to personalize part of message subject or the whole subject line, you need Mail Merge Toolkit. Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized.
    The email subject personalization guide is available as separate article.
  • Mail Merge with attachments
    As soon as Mail Merge Toolkit is installed, you can attach files to the message. Perform the mail merge the same way as you do it usually and click the “Mail Merge Toolkit” option on the last step of the “Step by step wizard” in Microsoft Word to specify the necessary attachments.
    Read the article about mail merging with attached files for all the details.
  • Send personal attachments in your mailings
    Mail Merge Toolkit offers a way to send personal attachments. You just need to specify the path to the file in a separate column in the data source (Excel spreadsheet, CSV, database, etc.) and enter the name of this field instead of the attachments in the Mail Merge Toolkit.
    See how it works in this short video – Mail Merge with personal attachments.
  • Send personalized PDF files
    Microsoft Word Mail Merge allows you to personalize HTML messages, but what if you need to send it as a PDF? Try Mail Merge Toolkit, the only way to distribute a number of personalized PDF files with a few mouse clicks. You just need a select “PDF attachment” in the message format and fill in the text which will be displayed in the message body.
    This feature is described in the article Mail Merge with PDF attachments in Outlook.
  • Do a Mail Merge by a SharePoint List
    If the data source with the message recipients data stored in a List on a Microsoft SharePoint Server, the Mail Merge Toolkit offers you a way to get data from this lists and use it for mail merging! You do not need to ask your SharePoint Administrator to install something on the server and you do not need to allow the exporting of the list to a Microsoft Excel Spreadsheet. Just use the Mail Merge Toolkit to perform your mailing by getting the data from a known and constant source.
    This feature is described in the article How to do Mail Merge with SharePoint lists.
  • Avoid security issues and automate Mail Merge
    Use the Mail Merge Toolkit to send HTML or RTF messages from Microsoft Word without Microsoft Outlook security prompts and maintain internal Internet links. In particular, Mail Merge in Microsoft Word provides a higher level of correspondence safety. Mail Merge Toolkit is compatible with all recent versions of the Microsoft Word, so, mail merging in Word 2019-2003 isn’t a problem any longer!
  • Emails with image map
    Send personalized messages in GIF format from Microsoft Publisher. When sending GIF messages from Microsoft Publisher, HTML-links can be assigned to image areas (image map technology). By using messages in GIF, you can be sure that your recipient will be able to read it in any email client.
  • Take the email format that you need
    Send messages to multiple recipients in PDF, HTML, Plain text and RTF formats directly from Microsoft Word.

The Mail Merge Toolkit dialogue looks very similar to the standard Microsoft Office box “Merge to Electronic Mail”. In that box, like in the standard one, you can choose the data field containing recipient addresses, set message subject (btw, in Mail Merge Toolkit you can use automatic data field insertion like in a document text), set the format, and choose files to be attached to each message if necessary.


This description is not a review but information provided by the product vendor or obtained from the vendor's website.