FormatNumbers

With just a few mouse clicks FormatNumbers puts the phone numbers from your Microsoft® Office Outlook® contacts into a uniform format (e. g. “+1 (123) 456-7890″). With this tool synchronization problems with mobile devices are a thing of the past.

Further product features:

  • Enforce format by exfiltrating characters
  • Exclude fax numbers from the edition
  • Hide fax numbers from the address book
  • Divide phone numbers into blocks
  • Insert phone number extension separators
  • Works with numbers of Germany, Austria, Switzerland, France, England, the USA and Canada; more countries will be added for free by request
  • Can be supplemented by adding further dialing codes
  • Automatic formatting when saving contacts

Before changes of contacts are conducted you have the possibility to show these alterations in a preview.

Posted on: July 5, 2009

 EditContacts (Pro)

EditContacts (Pro) provides you among other things with the very often missed search and replace function for contacts to edit multiple contacts at the same time. With this tool changed company data can be adjusted in a jiffy (e.g. addresses, phone numbers or domain names after a migration).

Function list:

  • Replace
  • Fill in
  • Overwrite
  • Copy
  • Move
  • Exchange
  • Merge
  • Split
  • Upper case
  • Lower case
  • Proper case
  • Add in front of
  • Add tothe end
  • Clean contents
  • Clear contents
  • Create field
  • Rename field
  • Delete field
  • Delete all fields
  • Nokia PC Suite
  • Undo Nokia PC Suite

The functions Nokia PC Suite and Undo Nokia PC Suite are special functions for users of Nokia cellphones who synchronize their Outlook® contacts with the PC-Suite.

Hint 1: By means of the Attach at the beginning function you can hide the fax numbers in the address book by choosing any desired character sequence (e. g. “fax”).

Hint 2: By means of the Replace function the message class of custom forms can be adjusted to existing contacts.

Hint 3: You can also change the internet format with EditContacts (Pro) (e.g. from Send using Outlook Rich Text Format to Let Outlook decide the best sending format). After that change normally a restart of Outlook® is required.

A further highlight is data processing in groups. This way you can e.g. exchange the area code or attach a country code in all phone number fields (with our without fax numbers). Moreover all email fields can be changed with one processing run (e.g. to replace a changed domain).

EditContacts (Pro) works with pst files, Exchange mail boxes, public folders and the Business Contact Manager.

Posted on: July 5, 2009

 ChangeNames

Finally eliminate chaos in your contacts with ChangeNames! Because of different settings or import procedures the uniformity of Outlook® contact table gets lost. This is the case for the address book as well as for the contact folders. Use ChangeNames in order to regain a uniform appearance.

More product features:

  • Insert missing titles
  • Automatic allocation of first names and last names
  • Standardization of sequence in the field Name…
  • Change of sequence in the field File As
  • Insert/delete commas in the field File As
  • Add the title in the field File As
  • Change the field Display As1
  • Automatic adjustment when saving contacts

ChangeNames saves much time-consuming and annoying work with just a few clicks. By means of the integrated preview function you can verify your settings before an alteration and correct them if necessary.

ChangeNames changes the Display As field to the sequence last name first name so that your members of distribution lists are sorted by last names!

Posted on: July 5, 2009
MAPILab
Use "4PM76A8" to get a discount when ordering!

 Outlook-Stuff

Outlook-Stuff is part of EDV-Service Marchert which is owned an run by Peter Marchert and located in Germany.

Posted on: July 5, 2009

News Renewed Add-ins section

You might have noticed it already; since this week HowTo-Outlook has a completely new Add-in section! Since its introduction, the add-in section basically hadn’t changed at all and the length and diversity of the list made it impractical to use.

Now, all the add-ins have been categorized and got background information. Aside from browsing the categories, you can search for add-ins now as well making it even easier to find the functionality you are looking for.

The main page of the add-in sections offers you quick links to popular add-ins and categories. In the featured section some interesting add-ins are highlighted from the large collection of add-ins in the database.

This was a huge undertaking which distracted from adding new content to the website over the past few weeks so I’ll apologize for that. New guides are still planned and already being worked on though, and the 3rd version of OutlookTools is being worked on hard as well. In the mean time, tips are still being added daily to the tip-blog though.

If you are encountering any issues with the new add-ins section, have any ideas about improvement, want to added to our add-in database, would like see a guide about a certain topic or anything else, feel free to contact me.

Posted on: July 2, 2009

News Google Apps Sync Disables Outlook Search (Update)

Update: The issues with Windows Desktop Search and the Outlook Connector icw the Google Apps Sync plugin have been solved and a new version has been released. No news have been posted about the other issues regarding Acrobat PDF Maker Toolbar and Apple’s Outlook Change Notifier

The Outlook team is reporting on their blog that there are issues running the Google Apps Sync plugin with Microsoft Office Outlook.

The first one is that it disables Windows Desktop Search from indexing Outlook. The second issue is that it disables the Microsoft Outlook Connector.

To recover from the first issue, you can change the following registry key;

Key: HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\Windows\Windows Search
Value name: PreventIndexingOutlook
Value type: REG_DWORD
Value data: 0

Uninstalling Google Apps Sync will also re-enable the indexing. If you are using Google Apps Sync version 1.0.22.1945 or lower, then you’ll have to first install the latest version of Google Apps Sync and then uninstall it again to recover (or use the registry fix).

The second issue is easier to overcome as the Outlook Connector will notify you of it with an error that some functionality will be disabled. By clicking “Yes” on the dialog when prompted, the Outlook Connector will reset the proper keys and will function correctly.

In addition to the issues reported by the Outlook team, Google also reports that Google Apps Sync disables the Acrobat PDF Maker Toolbar and Apple’s Outlook Change Notifier.

Microsoft and Google are working together on fixing the mentioned issues.

Posted on: July 1, 2009
MAPILab
Use "4PM76A8" to get a discount when ordering!
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